Operations Manager

Calyptus; Madrid; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

Calyptus is seeking an Operations Manager to oversee and coordinate administrative functions, ensuring smooth operations across departments. The ideal candidate will have over 4 years of experience, demonstrating strong multitasking abilities and expertise in tools like Jira and Asana. This mid-senior level position offers an opportunity to drive operational excellence in a fast-paced environment.

Formación

• 4+ years of relevant proven experience as Operations / Administrative Manager.
• Hands-on experience with ability to multitask.
• Capability to organize work tasks and identify blockers.

Responsabilidades

• Support the Administrative Department daily workflow.
• Develop and implement administrative systems and procedures.
• Conduct regular assessments of administrative processes.

Conocimientos

Multitasking

Confidentiality

Attention to detail

Organizational skills

Herramientas

Jira

Asana

Miro

Notion

Descripción del empleo

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Co-Founder @ Calyptus | High Performance Talent at Scale | Blockchain & AI

This role is with a Calyptus partner.

Position Overview :

The Operations Manager plays a crucial role in overseeing and coordinating administrative functions within an organization. This person will be responsible for ensuring the smooth operations of our procedures, driving executional excellence across all non-investment departments, managing administrative issues, and implementing efficient approaches to support the overall functioning of the organization.

The ideal candidate combines a sharp strategic mind with operational empathy and relentless bias for action. You're a builder, optimizer, and connector, comfortable with ambiguity and able to navigate a complex cross-functional landscape.

Key Responsibilities :

• Support the Administrative Department daily workflow (board work, interaction with 3rd party Vendors, participation in department calls and etc.);
• Develop and implement administrative systems, memos, and procedures;
• Ensure compliance with company policies and relevant regulations;
• Translate leadership priorities into OKRS, dashboards, and workflows across departments;
• Audit and re-engineer key operational workflows;
• Develop TechStack and processes automation;
• Conduct regular assessments of administrative processes and suggest improvements;
• Support Doc-Flow process (sorting, organizing, registering, maintaining);
• Coordinate across departments to ensure streamlined execution and aligned priorities;
• Support preparation and management of the Ops budget;
• Support and assist with company's events and meetings (brand support, procurement : merch, corporate gifts etc.);
• Support and assist with Employee Business Travel & VISA issuance;
• Create presentations and / or illustrative materials for corporate meetings. Other ad-hoc tasks as assigned;

You have :

• 4+ years of relevant proven experience as Operations / Administrative Manager, Back Office or a similar role;
• Ability to work with routine Administrative tasks : Archive, Documents Registers / Business travel / Events etc.;
• Hands-on experience with ability to multitask and prioritize in a fast-paced environment;
• High level of discretion and confidentiality;
• Capability to organize work tasks, Identify blockers, friction points, and opportunities to automate
• Champion documentation culture with preferable experience in Jira, Asana, Miro and Notion;
• Meticulousness and attention to detail
• Energy & Motivation to grow and contribute to overall business operational excellence

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Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Information Technology and Engineering

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