Office Supervisor

Impress; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading office management firm in Madrid is looking for an Office Coordinator to ensure smooth operations. The ideal candidate will manage office supplies, coordinate events, and provide administrative support to senior leadership. Crucial skills include strong communication, proficiency in Microsoft Office, and the ability to multitask effectively. This position is key in maintaining a welcoming environment and supporting the overall efficiency of the office.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite is required.
• Strong communication skills essential for interaction with visitors and staff.

Responsabilidades

• Plan, coordinate, and execute company events and social gatherings.
• Monitor and stock office supplies including stationery and kitchen items.
• Serve as the main contact for office maintenance and security.

Conocimientos

Administrative and clerical work

Proficiency in Microsoft Office suite

Strong communication skills

Ability to multitask

Friendly and upbeat demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite.
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor