Office Manager

Happyrobot; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading AI firm in Madrid is seeking an organized Office Manager to ensure smooth operations. The role involves overseeing daily office management, coordinating events, and supporting leadership. Ideal candidates have at least 3 years of experience, excellent organizational skills, and are proficient with productivity tools. This position is full-time, offering a dynamic work environment where you can make a significant impact.

Servicios

Opportunity to work at a high-growth AI startup

Fast growth backed by top investors

Ownership & autonomy in projects

Formación

• 3 years of office management, administrative or operations experience.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.

Responsabilidades

• Oversee day-to-day office operations including supplies management.
• Serve as the first point of contact for employees and guests.
• Coordinate company events and team-building activities.

Conocimientos

Organizational skills

Multitasking

Strong communication

Interpersonal skills

Proactive problem-solving

Educación

Experience in office management

Herramientas

Google Workspace

Slack

Descripción del empleo

About HappyRobot

HappyRobot is the AI-native operating system for the real economya system that closes the circuit between intelligence and action. By combining real-time truth specialized AI workers and an orchestrating intelligence we help enterprises run complex mission‑critical operations with true autonomy.

Our AI OS compounds knowledge optimizes at every level and evolves over time. We’re starting with supply chain and industrial‑scale operations where resilience, speed and continuous improvement matter most, freeing humans to focus on strategy, creativity and other high‑value tasks.

You can learn more about our vision in our Manifesto. HappyRobot has raised $62M to date including our most recent $44M Series B in September 2025. Our investors include Y Combinator (YC), Andreessen Horowitz (a16z) and Base10partners who believe in our mission to redefine how enterprises operate. We’re channeling this investment into building a world‑class team of people with relentless drive, sharp problem‑solving skills and the passion to push limits in a fast‑paced, high‑intensity environment. If this resonates you belong at HappyRobot.

About the Role

We’re looking for a highly organized, proactive and resourceful Office Manager to keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast‑paced, high‑growth environment.

Key Responsibilities

• Oversee day‑to‑day office operations including supplies, equipment and vendor management
• Serve as the first point of contact for employees, guests and external partners
• Coordinate company events, team‑building activities and offsites
• Manage relationships with vendors, landlords and service providers
• Support People Ops with onboarding, new‑hire setup and employee experience initiatives
• Ensure the office environment is welcoming, safe and aligned with company culture
• Assist leadership with administrative support as needed

Qualifications

• 3 years of office management, administrative or operations experience (startup experience preferred)
• Excellent organizational and multitasking skills with strong attention to detail
• Strong communication and interpersonal skills; a team player who enjoys supporting others
• Comfortable with technology and productivity tools (Google Workspace, Slack etc)
• Proactive problem‑solver who thrives in a dynamic, fast‑paced environment
• Ability to handle confidential information with discretion

Why Join Us

• Opportunity to work at a high‑growth AI startup backed by top investors.
• Fast Growth – Backed by a16z and YC on track for eight‑figure ARR.
• Ownership & Autonomy – Take full ownership of projects and ship fast.
• Work With the Best – Join a world‑class team of engineers and builders.

Our Operating Principles

Extreme Ownership

We take full responsibility for our work outcomes and team success. No excuses, no blame‑shifting. If a ball is dropped we pick it up. If a customer is unhappy we fix it. If a process is broken we redesign it. We don’t wait for someone else to solve it; we lead with accountability and expect the same from those around us.

Craftsmanship

Putting care and intention into every task, striving for excellence and taking deep ownership of the quality and outcome of your work. Craftsmanship means never settling for just fine. We sweat the details because details compound. Whether it’s a product feature, an internal doc or a sales call, we treat it as a reflection of our standards. We aim to deliver jaw‑dropping customer experiences by being curious, meticulous and proud of what we build even when nobody’s watching.

We are Majos

Be friendly & have fun with your coworkers. Always be genuine & honest but kind. Majo is our way of saying: be a good human. Be approachable, helpful and warm. We’re building something ambitious and it’s easier (and more fun) when we enjoy the ride together. We give feedback with kindness, challenge each other with respect and celebrate wins together without ego.

Urgency with Focus

Create the highest impact in the shortest amount of time. Move fast but in the right direction. We operate with speed because time is our most limited resource. But speed without focus is chaos. We prioritize ruthlessly, act decisively and stay aligned. We aim for high leverage: the biggest results from the simplest, smartest actions. We’re running a high‑speed marathon, not a sprint with no strategy.

Talent Density and Meritocracy

Hire only people who can raise the average; exceptional performance is the passing grade. Ability trumps seniority. We believe the best teams are built on talent density. Every hire should raise the bar. We reward contribution, not titles or tenure. We give ownership to those who earn it and we all hold each other to a high standard. A‑players want to work with other A‑players; that’s how we win.

First‑Principles Thinking

Strip a problem to physics‑level facts, ignore industry dogma and rebuild the solution from scratch. We don’t copy‑paste solutions. We go back to basics, ask why things are the way they are and rebuild from the ground up if needed. This mindset pushes us to innovate, challenge stale assumptions and move faster than incumbents. It’s how we build what others think is impossible.

Privacy & Data Processing

The personal data provided in your application and during the selection process will be processed by Happyrobot Inc. acting as Data Controller.

By sending us your CV you consent to the processing of your personal data for the purpose of evaluating and selecting you as a candidate for the position. Your personal data will be treated confidentially and will only be used for the recruitment process of the selected job offer.

In relation to the period of conservation of your personal data, these will be eliminated after three months of inactivity in compliance with the GDPR and legislation on the protection of personal data.

If you wish to exercise your rights of access, rectification, deletion, portability or opposition in relation to your personal data you can do so through subject to the GDPR.

For more information visit submitting your request you confirm that you have read and understood this clause and that you agree to the processing of your personal data as described.

Employment Type

Full‑Time

Department / Functional Area

Operations

Vacancy

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