Office Management support

Empresa Confidencial; Sallent; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

An international company in Cataluña, Spain, is seeking an experienced Office Manager to oversee day-to-day operations and ensure efficiency across HR and Finance functions. The ideal candidate will have a degree in Business Administration, 2 to 4 years of relevant experience, and strong organizational skills. Proficiency in English is essential, while Spanish is a plus. This role requires managing office logistics, coordinating with vendors, and offering administrative support to HR and Finance teams.

Formación

• 2–4 years of experience in office management or administration.
• Experience in an international environment preferred.
• Comfortable working with multiple stakeholders.

Responsabilidades

• Manage office facilities, equipment, and supplies.
• Coordinate meeting rooms and office logistics.
• Provide HR administrative support.
• Support Finance-related tasks like invoice processing.

Conocimientos

Strong organizational skills

Attention to detail

Professional proficiency in English

Proactive attitude

Educación

Degree in Business Administration or related field

Herramientas

MS Office

General digital tools

Descripción del empleo

Overview

We are seeking an Office Manager to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions.

This is a hands-on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders.

Key Responsibilities

• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering).
• Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes.
• Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination.
• Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality.
• Support internal coordination initiatives and contribute to ongoing process improvements.
• Ensure compliance with internal policies and operational standards.
• Finance support

Candidate Profile

• Degree in Business Administration, Management, HR, Finance, or a related field.
• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Strong organizational skills, attention to detail, and a high level of discretion.
• Proactive, reliable, and comfortable working across multiple stakeholders.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Strong command of MS Office and general digital tools.