Office Coordinator & HR operations (Barcelona Office)

WebPros; Barcelona; Presencial; EUR 25.000 - 35.000; A tiempo parcial

Descripción de la vacante

A global leader in web solutions is seeking an Office & HR Coordinator to oversee health and safety policies, local regulations, and HR-related queries from the Barcelona office. The ideal candidate should have a degree in Human Resources or a related field and at least two years of experience in an administrative role. The position is part-time, offering flexibility in a diverse and inclusive environment.

Servicios

Learning Support: Udemy subscription & peer learning

Gym reimbursement up to 25 Euro/month

24 days of annual leave

Medical insurance after probation

Formación

• Recently graduated in Human Resources, Communications or related field.
• At least 2 years of experience in an office or administrative role.
• Excellent organizational and multi-tasking skills.

Responsabilidades

• Ensure compliance with health and safety policies and local regulations.
• Liaise with external vendors and service providers.
• Organize maintenance of the office and arrange necessary repairs.
• Coordinate procurement of equipment and services.
• Support planning and coordination of internal events.

Conocimientos

Fluent English

Organizational skills

Multi-tasking

Positive attitude

Educación

Degree in Human Resources or related field

Descripción del empleo

Location

Onsite (Barcelona, Spain) | Part-time (30h/week)

About WebPros

WebPros is committed to empowering businesses worldwide through cutting-edge solutions in web hosting, billing automation, infrastructure, server management, and online marketing. Since our founding in 2017, we’ve rapidly grown into a global leader, expanding our robust portfolio to include industry-defining brands such as cPanel & WHM, Plesk, WHMCS, SolusVM, NIXStats, XOVI, SocialBee, and Sitejet. Today, we power 85 million+ websites across 900,000+ servers worldwide, backed by a 600+ strong team of dedicated professionals spanning multiple continents. At WebPros, we embrace a fully remote, borderless workplace with a focus on flexibility, autonomy, and work-life balance. Whether you prefer working from a bustling city hub or a quiet home office, we enable our teams to thrive from anywhere while staying deeply connected through our strong collaborative culture.

Your Role

Hi, I’m Cristina, the HR Business Partner responsible for some EMEA countries (Spain, UK, Ireland, Portugal and Italy), and your hiring manager here at WebPros. My career path was originally centered in psychotherapy and coaching, and about 8 years ago, I made a shift into an HR Business Partner role at WebPros - an exciting and dynamic company - while also managing the day-to-day aspects of office operations.

I am currently looking for an Office & HR Coordinator to support me from the Barcelona office. As an Office & HR Coordinator, your week is centered around overseeing health & safety policies, local regulations, time tracking through our HRIS tool, assisting employees with HR-related queries, and contributing to a smooth and engaging office experience. You’ll also be involved in supporting internal events across EMEA and staying closely aligned with the HR team.

Your Responsibilities

• Reviews health and safety measures are up to date and ensures all employees comply with local regulations. Keep records of all trainings, medical check ups and protocols.
• Liaise with external vendors and service providers, including cleaners, maintenance teams, and facilities partners.
• Organize the maintenance of the office and arrange necessary repairs
• Coordinate procurement of equipment and services, aligning with IT and organizing the shipment of IT equipment
• Support planning and coordination of internal events, collaborating with the broader HR or Workplace teams to ensure smooth execution.

Your Qualifications

• Recently graduated in Human Resources, Communications or related field.
• You have at least 2 years of experience in an office or administrative role.
• You speak fluent English.
• Excellent organizational and multi tasking skills.
• A positive, can-do attitude and willingness to learn.

You’ll thrive here if you enjoy helping others and solving problems, and you are comfortable working independently and taking ownership of tasks. You excel in fast-paced environments and can adapt to changing priorities, with strong organizational skills and attention to detail.

You might struggle here if you prefer highly structured roles with rigid processes and find it challenging to navigate ambiguity or adapt to changing priorities. You require constant guidance rather than taking initiative and driving your own work.

Compensation & Benefits

We believe benefits go beyond just perks. At WebPros, we invest in your growth, flexibility, and well-being, so you can do your best work and build a meaningful career. While we strive to provide equal global benefits for all team members, some may vary by location, and we’ll clarify the details with you during the interview process.

• Learning Support: Udemy subscription & peer learning.
• Gym reimbursement: up to 25 Euro/month for your gym subscription if attendance is 8 times per month
• Paid Time Off: 24 days of annual leave.
• Medical insurance after probation period of 3 months
• Home office (twice a week)

Our Culture

WebPros is built on diversity, not just in principle but by design. We’ve grown through acquiring industry-leading brands, bringing together teams from 42+ nationalities, 20+ countries, and 10+ brands. Instead of enforcing a one-size-fits-all culture, we embrace unique perspectives, different working styles, and localized expertise to drive global innovation. We are a fully remote, async-friendly company where transparency, open communication, and collaborative problem-solving define how we work. Whether you thrive in the fast pace of a startup or the stability of an established product, WebPros offers a dynamic, evolving career journey that you can shape based on your strengths. We are committed to fostering an inclusive, equitable workplace where every team member feels valued, heard, and supported because our diversity is our strength.

Your Hiring Experience

Interview Process

• Manager Interview (30 min): A conversation with your future manager, Cristina, to get to know each other and introduce you to WebPros, our culture, and your potential team. We’ll discuss your motivation, career aspirations, and how your experience aligns with the role while giving you as much insight as possible into what to expect.
• Offer Talk (30 min): Final conversation to review offer details and answer any remaining questions.

Our Commitment to a Diverse & Inclusive Culture

At WebPros, we want every team member to feel excited to bring their full, authentic self to work. Our strength lies in the diversity of our people, with different backgrounds, perspectives, and experiences driving innovation and making us stronger together. We are committed to ensuring equitable opportunities, pay, and support for all employees, regardless of identity, background, or circumstances. We foster a culture of belonging, respect, and psychological safety, where everyone feels valued, heard, and empowered to contribute meaningfully and grow. Discrimination of any kind has no place here. We are looking forward to your application!

Best,
Cristina