Office Assistant con discapacidad

Adecco (Spain); Madrid; Presencial; EUR 35.000; Jornada completa

Descripción de la vacante

A prominent organization in the Banking and Insurance sector in Madrid seeks an Office Manager responsible for the smooth opening and daily operation of the office. The ideal candidate is fluent in Spanish and English, has experience in a similar role, and will assist the leadership with various administrative tasks, including client reception and event coordination. A disability certificate is required. The position offers a salary of €35,000.

Servicios

Monday to Friday (38h work week)

1 TW days per week / 4 office days

Formación

• Experience in a similar role is required.
• Official disability certificate equal to or greater than 33% is necessary.

Responsabilidades

• Ensure the smooth opening and daily operation of the Madrid office.
• Provide administrative and logistical support to the local director/a.
• Welcome clients and visitors, ensuring a friendly environment.
• Guarantee cleanliness and readiness of meeting areas.
• Coordinate and prepare internal and external meetings.
• Manage the purchase and inventory of office materials.
• Handle incoming and outgoing mail and packages.
• Assist the leadership team with administrative tasks.
• Organize business trips and company events.

Conocimientos

Fluent in Spanish

Fluent in English

Administrative support

Client reception

Event coordination

Descripción del empleo

Overview

Fundación Adecco works together with international Company in the Banking and Insurance industry in their inclusion Plan for PwD in Spain.

As the new Office Manager in our facilities in Madrid, your task will be:

Responsibilities

• Office Opening & Setup: Ensure the smooth opening and daily operation of the Madrid office.
• Support to the Director/a: Provide administrative and logistical support to the local director/a.
• Client Reception: Welcome clients and visitors, ensuring a professional and friendly environment.
• Space Maintenance: Guarantee the cleanliness and readiness of meeting areas, especially for brokers and external guests.
• Meeting Organization: Coordinate and prepare internal and external meetings.
• Office Supplies Management: Handle the purchase and inventory of office materials.
• Courier & Mail Handling: Manage incoming and outgoing mail and packages.
• Leadership Support: Assist the leadership team with administrative tasks and coordination.
• Travel & Event Coordination: Organize business trips and company events, including flight and accommodation bookings.
• Reporting Line: This role reports directly to the CEO of Spain and Portugal.

Qualifications

• Spanish and English fluent
• Experienced in a similar role
• Personas con discapacidad: Será necesario disponer de un Certificado de Discapacidad oficial igual o superior al 33% emitido por el organismo público competente.

What we offer

• Monday to Friday (38h per week).
• 1 TW days per week / 4 office days
• Salary 35000 €