IT Project Manager

PST.AG; Barcelona; Presencial; EUR 55.000 - 75.000; Jornada completa

Descripción de la vacante

A leading project management firm in Barcelona is seeking a Project Manager to oversee cross-functional IT projects. Candidates should have a strong background in project management methodologies, team leadership, and a minimum of 5 years of experience. Responsibilities include managing project lifecycles, coordinating with teams, and ensuring adherence to organizational standards. The ideal candidate will demonstrate expertise in detailing project plans and navigating risks effectively.

Formación

• 5+ years of experience in project management, with 3+ years in leadership.
• Proven experience in structured project management and budgeting.
• PMP or PRINCE2 certification preferred but not required.

Responsabilidades

• Lead and manage cross-functional IT projects and teams.
• Create and manage project baselines and detailed work breakdown structures.
• Monitor project progress and manage deviations effectively.

Conocimientos

Project management methodologies

Waterfall methodology

Gantt charts

Risk management

Collaboration tools

Documentation skills

Educación

Bachelor's degree in Business Administration or related field

Herramientas

OpenProject

DokuWiki

Descripción del empleo

Overview

We are seeking a Project Manager with Organizational Leadership experiencence to manage cross-functional IT projects and teams. The ideal candidate will have a strong background in project management methodologies, operational processes, and team leadership, with a focus on structured planning and accountability

Key Responsibilities

• Own and lead projects and operational initiatives end-to-end within the Operations, Support, and IT Administration domains.
• Apply classical (waterfall) project management methodologies, with clearly defined phases: conception, planning, execution, and closure.
• Create and manage project baselines including detailed work breakdown structures (WBS), Gantt charts, and specification documents.
• Monitor project progress rigorously using Plan vs. Actual analysis and proactively manage deviations.
• Identify and manage project risks, issues, and dependencies.
• Coordinate internal resources and third-party vendors for the flawless execution of projects.
• Implement structured change request processes for any scope, timeline, or budget adjustments post sign-off.
• Maintain high standards of documentation and ensure strict adherence to organizational processes and project standards throughout the lifecycle.

Organizational Leadership

• Provide organizational and disciplinary leadership to the operations / support / IT admin team.
• Manage team capacity, roles, and performance evaluations.
• Oversee team functions, ensuring consistent delivery of assigned tasks and alignment with business objectives.
• Understand employees’ roles and responsibilities well enough to support, guide, and optimize performance – without requiring hands-on technical execution.
• The person will concentrate on managing the tasks and workloads, keeping the IT personnel accountable for following internal SLA’s and deadlines etc. Process and Meeting Management
• Establish and maintain a clear and efficient meeting structure to manage team activities.
• Ensure high-quality meeting documentation, including decisions, next steps, and task allocations.
• Develop and maintain central tools such as checklists, taskboards and to-do lists to standardize and streamline team processes.

Requirements

• Required Skills :
• Expertise in classical project management methodologies is essential, with a proven track record in :
• Waterfall and Hybrid project lifecycles.
• Detailed upfront planning using Work Breakdown Structures (WBS), Gantt charts, and Critical Path Method (CPM).
• Formal project control techniques, including baseline management, Earned Value Management (EVM), and rigorous change control processes.
• Practical experience with open source project management suites (e.g., OpenProject, ProjectLibre) for creating project structure plans, detailed Gantt charts, and milestone tracking.
• Confident use of collaboration tools such as enterprise wikis (e.g., DokuWiki, BookStack) for central documentation and Mattermost for structured communication.
• Very good knowledge of visualizing processes and workflows with tools such as draw.io.

Professional Qualifications

• Bachelor’s degree in one of the following or related fields : Business Administration, Management, Industrial Engineering, Information Systems, Operations Management, Project Management
• 5 + years experience in Project management, including 3 + years in team / organizational leadership.
• Proven experience in structured project management, especially in risk-based planning, resource allocation, and budgeting.
• PMP, PRINCE2, or equivalent project management certification is an advantage but not required.
• Proven and demonstrable expertise in the core principles of classical project management (as outlined in the PMBOK Guide) is required
• Strong capabilities in upfront planning, including scope definition, scheduling, and documentation.
• Familiarity with IT-related topics is an advantage.

Personal Competencies

• Excellent written communication and documentation skills.
• High level of logical reasoning and structured thinking.
• Strong interpersonal and communication skills, with the ability to convey complex topics clearly and concisely.
• Reliable, organized, and accountable with a proactive and pragmatic leadership style.
• Ability to manage multiple priorities and stakeholders.
• Strategic thinking and a proactive mindset.
• Able to motivate and push the teams to reach expected outcomes.
• Comfortable presenting to executives and collaborating with other departments.