Bilingual Office Assistant / Receptionist

Universally Speaking; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A dynamic bilingual services company located in Madrid is looking for a detail-oriented professional to manage front desk reception and provide administrative support. The ideal candidate will be fluent in both English and Spanish, have strong organizational skills, and experience in office administration. This full-time, onsite role requires excellent interpersonal skills and multitasking abilities. Join us for an exciting opportunity to grow your career in a friendly work culture.

Servicios

Business park discounts

Transportation perks

Free gym classes

Training opportunities

Formación

• Proven experience in office administration, receptionist duties, or scheduling coordination.
• Strong organizational skills with attention to detail.
• Ability to multitask and remain calm under pressure.

Responsabilidades

• Welcome and assist visitors in both English and Spanish.
• Maintain a tidy reception area and organize office spaces.
• Schedule staff shifts based on management requests.

Conocimientos

Fluency in English

Fluency in Spanish

Organizational skills

Interpersonal skills

Herramientas

Microsoft Office

Google Workspace

Scheduling tools

Descripción del empleo

Position Overview

We are seeking a professional, detail-oriented, and bilingual in English / Spanish (Intermediate Level of English required as a minimum, desired Proficiency Certificate in Cambridge) individual to join our team in a multi-functional role. This position combines responsibilities in front desk reception, office management, administrative support, and supporting our staff scheduling. The ideal candidate will be the face of the organization—friendly, efficient, and capable of keeping our office and people operations running smoothly.

The role will suit candidates who can work from Monday to Friday full-time on a day shift, typically starting at 9:00am - 5:30pm. This is an onsite role, your presence in the office will be required on a daily basis.

Our office is located in Alvento Business Park, Vía de los Poblados, 1-3 28033, Madrid.

Key Responsibilities

Reception & Office Management

• Welcome and assist visitors and manage front desk communications in both English and Spanish
• Maintain a tidy, organized, and welcoming reception area and common office spaces
• Coordinate meeting room schedules and assist with setup for meetings or company events
• Manage mail, courier services, and general office deliveries
• Liaise with vendors and service providers for facility-related needs (cleaning, maintenance, repairs)
• Order and manage office supplies, ensuring adequate stock is maintained

Administrative & Scheduling Support

• Serve as a point of contact for internal staff and external inquiries in both languages
• Schedule staff shifts based on Management requests
• Support onboarding for new hires, including scheduling orientation sessions
• Prepare and translate documents, reports, or internal communications as needed

Requirements

• Fluent in both English (as above) and Spanish (written and verbal)
• Proven experience in office administration, receptionist duties, or scheduling coordination
• Strong organizational skills with attention to detail and accuracy
• Ability to prioritize tasks, multitask, and remain calm under pressure
• Proficient in Microsoft Office and / or Google Workspace; scheduling tools (e.g., Calendly, Outlook, Excel or HR platforms)
• Excellent interpersonal skills with a customer service mindset

Benefits

• Exciting opportunity to grow with us on our Spanish journey
• Informal and friendly culture
• Training opportunities
• Business park discounts, transportation perks, free gym classes