Bilingual Administrative Support Professional Wanted

beBeeExecutive; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

beBeeExecutive is looking for a skilled Administrative Support Professional to serve as an Executive Assistant & Office Manager. This permanent position involves handling a variety of administrative tasks, including agenda management, travel arrangements, and office operations. Ideal candidates are bilingual in English and Spanish, have a university degree, and possess prior experience in similar roles, ideally within investment or consulting sectors.

Formación

• Minimum of experience as an Executive Assistant in an investment, consulting, or legal environment.
• Ability to prioritize tasks and manage complex schedules.

Responsabilidades

• Manage agenda and schedule for the Managing Director.
• Handle complex travel arrangements and correspondence.
• Ensure compliance and adhere to office regulations and management.

Conocimientos

Bilingual in English / Spanish

Organizational skills

Technical skills

Communication skills

Initiative

Educación

University degree

Descripción del empleo

Administrative Support Professional Opportunity

We are seeking a highly skilled and organized Executive Assistant & Office Manager to provide administrative support for our busy Managing Director and team.

The ideal candidate will be responsible for :

• Agenda management, prioritizing schedule conflicts and business interests
• Complex travel arrangements for the Managing Director and team
• Acting as key contact with clients, ensuring follow-up on actions
• Preparing and reviewing documentation and contracts
• Inbox management : screening, filing, and prioritizing emails and calls
• Preparing presentations, proposals, and letters
• Managing expenses and credit card statements
• Ensuring databases are up-to-date

As an Office Manager , the successful candidate will also be responsible for :

• Office purchases and budget management
• Compliance and regulatory adherence
• Facilities and supplies management
• Health and safety compliance

The successful candidate must be entirely bilingual in English / Spanish, have a university degree, and possess excellent technical skills. Previous experience as an Executive Assistant is required, ideally in an investment, consulting, or legal environment.

The ideal candidate will be positive, organized, resourceful, and able to take initiative.

Contract : Permanent (subject to trial period)