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Administrative Assistant - Security Services, Office of Vice-President Finance and Administration

Join to apply for the Administrative Assistant - Security Services, Office of Vice-President Finance and Administration role at MacEwan University

Administrative Assistant - Security Services, Office of Vice-President Finance and Administration

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant - Security Services, Office of Vice-President Finance and Administration role at MacEwan University

Competition Number : 25.08.218

Category : Full-Time Continuing (35 hours per week)

Salary : MSA Band C (Steps 1-8) : $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week)

Closing Date : August 24, 2025

MacEwan University is seeking an Administrative Assistant for a full-time continuing opportunity with our Security Services department.

Reporting to the Operations Coordinator, you will support the Security department by providing administrative and operational assistance while maintaining the confidentiality of privileged and sensitive information. Your responsibilities will include coordinating meetings and events, maintaining efficient administrative processes, assisting with HR-related document preparation, managing departmental assets and inventory, overseeing records management, and processing departmental finances.

Key responsibilities include :

Administrative Support

• Responding to inquiries (phone, email, in-person) and redirecting as needed;
• Formatting, proofreading, and drafting routine documents (e.g., memos, letters, posters);
• Coordinating meetings and training sessions : schedules, prepares materials, drafts agendas, records minutes;
• Assisting with event logistics and collaborating with internal departments (e.g., Conference Services);
• Arranging travel, training, and professional development;
• Ordering and maintaining office supplies, uniforms, and equipment; and
• Compiling data for reports and presentations

Operational Support

Records Management

Skills

You will have :

Qualifications

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes :

How To Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at careers@macewan.ca.

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to careers@macewan.ca so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Higher Education

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