Office Assistant jobs in Canada

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Corporate Insolvency team as an Administrative Assistant, based out of our downtown Halifax Office. You will collaborate with our trustees and engagement teams to ensure statutory compliance for our active insolvency and restructuring projects. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical activities
• Review, modify and prepare comprehensive templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable
• Manage the banking administration, including banking deposits (Remote and in-person), cheque printing and bank reconciliations
• Completing expense reports
• Reviewing and entering Proofs of Claim
• Sending notices to creditors and e-filings documents with Office of Superintendent of Bankruptcy
• Update/maintain electronic and paper filing systems
• Maintain and manage off-site file storage
• Attending to incoming calls, mail, fax and general office filing, scanning, mailing arranging for couriers, etc.
• Manage and coordinate multiple calendars
• Coordinate and schedule internal and external meetings, travel, appointments and team social events
• Manage service providers for office management, liaise with building maintenance staff
• Manage the smooth operations of the office (order office supplies, coffee, water, stationary, run dishwasher)
• Prepare and organize for creditor meetings
• Communicate with court administrators to schedule hearings and file documents, mailing hearing documents to service list
• Assist the team with collection of AR, overseeing the billing function, managing estate accounts payable and coordinating with the team on business objectives.
• Collaborate effectively with a variety of external partners, including lawyers, bankers, appraisers, auctioneers, property managers, insurance brokers, the CRA, and other service providers.
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership

• Post-secondary education in administration is considered an asset
• 2-3 years of administrative experience in a professional working environment
• Completion or willingness to enroll in the Insolvency Administrator program offered by the Canadian Association of Insolvency and Restructuring Professionals (CAIRP)
• Working experience with bank reconciliations
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Strong communication skills both written and verbal
• Strong analytical skills with proficiency in Microsoft suite programs (Excel, Outlook)
• Previous working experience with Ascend would be considered an asset

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is $49,000 - $65,000. Individual compensation is commensurate with skill set, relevant experience, and education.

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!