Lab and Administrative Assistant

University of Toronto; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

A prestigious educational institution in Toronto is seeking a Lab and Administrative Assistant for a one-year term position. The successful candidate will support laboratory operations, maintain documentation, and act as the first point of contact for inquiries. Essential qualifications include a Bachelor's Degree and a minimum of two years of administrative experience in a lab environment, along with proficiency in Microsoft Office. The role offers a full-time schedule and a pay scale starting at CAD 60,237.

Qualifications

• Minimum two (2) years of administrative experience in a laboratory or academic research environment.
• Experience with routine laboratory activities, including sample preparation and troubleshooting technical issues.
• Experience maintaining standard operating procedures and supporting Research Ethics Board submissions.

Responsibilities

• Act as the first point of contact for general enquiries.
• Prepare routine samples for research projects and experiments.
• Document and update standard operating procedures.
• Create and maintain documentation related to biosafety.

Skills

Communication skills

Organizational skills

Problem-solving skills

Teamwork

Proficiency with Microsoft Office Suite

Education

Bachelor's Degree

Job description

Date Posted: 11/07/2025 Req ID: 45926 Faculty/Division: Temerty Faculty of Medicine Department: Department of Pharmacology and Toxicology Campus: St. George (Downtown Toronto) Position Number: 00048082

About us

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The Department of Pharmacology & Toxicology is among the oldest in North America. We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings. We also provide training to professional programs such as Medicine and Pharmacy.

As the Lab and Administrative Assistant, you will collaborate closely with faculty, research staff, and students at all levels (post-doctoral, graduate, undergraduate) to support the efficient operation of the laboratory and research program. Your strong organizational and communication skills will be key in assisting with routine lab activities, procedural documentation, and providing essential administrative support. Your contributions will help foster a reliable and well-organized environment for both research and learning.

Your responsibilities will include

• Acting as the first point of contact for general enquiries and providing orientation on work procedures and practices
• Applying established standards when preparing routine samples for research projects and experiments
• Documenting and updating standard operating procedures and procedures manuals
• Drafting and submitting documented procedures to the Research Ethics Board (REB) for approval
• Creating and maintaining documentation related to biosafety and biosecurity to support licence holder requirements
• Tracking and monitoring information for audits and maintaining awareness of the financial status of accounts
• Cleaning laboratory spaces and restocking supplies
• Troubleshooting routine equipment issues during lab sessions

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum two (2) years of administrative experience in a laboratory or academic research environment
• Experience supporting routine laboratory activities, including sample preparation, ordering supplies, and troubleshooting technical issues for lab equipment
• Demonstrated experience maintaining standard operating procedures and other procedural documentation
• Demonstrated experience supporting Research Ethics Board (REB) submissions
• Demonstrated experience developing and maintaining biosafety and biosecurity documentation to support compliance with regulatory and licence holder obligations
• Experience acting as the first point of contact including managing general inquiries in a timely and professional manner
• Experience providing orientation on work procedures and practices
• Experience with minute-taking, agendas, managing calendars, and supporting committees
• High level of proficiency with Microsoft Office Suite (e.g., Word, Excel, PowerPoint)
• Strong organizational skills, including attention to detail, and the ability to follow established protocols accurately

To be successful in this role you will be:

• Communicator
• Efficient
• Organized
• Problem solver
• Team player

Please note

This is a one (1) year term position with the possibility of extension.

Closing Information

Closing Date: 11/20/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Research Administration & Teaching

Recruiter: Sana J Mahmood

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.