Workplace Experience Coordinator

Acara Solutions; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A dynamic corporate entity in Toronto seeks a dependable individual for a full-time in-office position to manage events, administrative tasks, and ensure optimal operations. Candidates should possess strong organizational skills, attention to detail, and proficiency in Google Workspace, along with 2-3 years of related experience. This role promotes a culture of teamwork and requires clear communication skills. Extensive opportunity for learning and support within the organization awaits the ideal candidate.

Qualifications

• 2 - 3 years of experience in corporate office, startup, or hospitality environment.
• Experience in event management is preferred.

Responsibilities

• Manage regional events and local activations.
• Order and support office amenities and supplies.
• Align with service providers for office experience.

Skills

Strong organizational skills

Attention to detail

Verbal communication

Written communication

Proficiency in Google Workspace

Education

Associates / Bachelor's Degree

Job description

Job Description

Toast is looking for a positive, professional, and dependable individual to join our team. This dynamic role is key to creating a culture of support and teamwork. The ideal candidate is someone who wants to join a fast-paced organization and views each day as more than a job, but an opportunity to learn and support the overall business. You are happy to pitch in with tasks and come to work every day with a smile.

Overview

About this roll

• Responsibilities

Responsibilities

• Events and programming:
  • Management of regional events and local activations of company wide events with a focus on connecting our Toasters to our culture, our communities, and our customers.
  • Bring new ideas to the table around programming, workplace experience, DEI in the workplace, supporting our customers, and other initiatives within Toast.
  • Management of food and beverage programs, including external catering.

• Administrative:
  • Maintain the ordering and support of office amenities and supplies.
  • Assist with administrative and special projects around the office as assigned.
  • Able to manage location budget and adhere to procurement guidelines
  • Have an understanding of space and team requirements and make suggestions based on data
  • Work with executive assistants and lines of business to help execute efficient agendas, travel plans and programs for executives and teams

• Operations:
  • Align with our service providers to provide the best office experience to Toasters and guests
  • Taking ownership of the space's appearance and cleanliness
  • Manage a variety of vendors supporting day to day operations of our space
  • Own logistics and booking for certain amenities onsite
  • Work cross collaboratively with local and global workplace team
  • Work to make the office a leading workplace and be involved in small minor work upgrade projects to the space.
  • Assisting with Quality Health Safety and Environment (QHSE) and Security by fostering a safety culture, ensuring local legislation is adhered to and creating a safe working environment.

Requirements

• This role will be a full-time in-office position, 8 am-5 pm, but may require off hours for events / programming
• 2 - 3 years of experience, preferably working in a corporate office, startup, or hospitality environment with experience in event management.
• Associates / Bachelors Degree Preferred
• Strong organizational and coordination skills
• Impeccable attention to detail
• Strong and clear communication skills both written and verbal, and an ability to converse easily with anyone
• Proficient in Google Workspace system

Acara Solutions is committed to ensuring equal employment opportunities for applicants and employees. We are committed to filling open positions using balanced selection criteria to avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation, or any other status protected or required by law

Acara Solutions welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.