Workplace Experience Coordinator

N-able Technologies Ltd.; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global software company is looking for an Office Coordinator in Ottawa, requiring 1-2 years of corporate office experience. Responsibilities include managing office supplies, maintaining the cleanliness of common areas, and coordinating with vendors. The role offers a range of benefits including medical, dental, and generous PTO. Ideal candidates should have strong communication skills and experience with Microsoft Office Suite.

Benefits

Medical, dental and vision benefits

Generous PTO

Pension Plan with company-contribution

Employee Stock Purchase Program

Discounted gym access

Sponsored lunch 2x per week

Qualifications

• 1-2 years’ experience working in a corporate office setting.
• Previous reception or property management experience is preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Stocks and distributes snacks; maintains kitchens.
• Manages security access system and maintains supplies.
• Oversees and responds to Facilities Helpdesk tickets.

Skills

Teamwork

Communication

Microsoft Office Suite

Education

High school diploma or greater

Job description

Why N-able

IT doesn’t get better than this! N-able isn’t just another software company – we’re going places, and we’d love for you to be a part of that journey. With N-ablites in more than 15 countries around the world, you’re adding your unique voice to a diverse team of people who are supporting our customers, and one another. Join a team where you can make a difference!

Please note this position's requirement is 5x-week in the Ottawa Collaboration hub.

What You'll Do

• Stocks and distributes snacks; maintains kitchens with adequate supplies and ensures cleanliness; maintains snack inventory and assists in placing and receiving quarterly snack orders; sets up new employee cubicles/offices.
• Manages security access system and Master Badge spreadsheet; maintains supplies and equipment.
• Manages Key Matrix (lock box, key spreadsheet, notes regularly locked offices).
• Walks the floors daily to look for any maintenance issues as well as office supply needs for conference rooms.
• Submits service requests to property management company.
• Oversees and coordinates HVAC scheduling with property management.
• Oversees and responds to Facilities Helpdesk tickets.
• Reviews and handles inquiries in the Corporate Services inbox.
• Assists in setting up company meetings.
• Accepts incoming packages and sends notices to employees.
• Assists in coordinating and planning officewide furniture moves.
• Assists with company in-office catering.
• Acts as a backup to the Travel department and assists with in-office shipping requests.
• Greets incoming visitors/vendors and ensures employee and visitor badge provisioning.
• Maintains Corporate Services Coordinator manual.
• Manages and coordinates with Facilities vendors.
• Enters and tracks approval for Facilities purchase orders through internal system (Coupa).
• Contributes to team effort by assisting with special projects as needed.

What You'll Bring

• 1-2 years’ experience working in a corporate office setting working in a team environment
• High school diploma or greater
• Previous reception or property management experience is preferred
• Experience with Microsoft Office Suite (specifically Outlook and Excel)
• Excellent written and verbal communication

Purple Perks

• Medical, dental and vision – for employee, partner, and children!
• Generous PTO and observed holidays
• 2 Paid Volunteer Days per year
• Pension Plan with company-contribution
• Employee Stock Purchase Program
• Discounted gym access at several local facilities
• Fund-raising opportunities as part of our giving program
• N-ablite Learning – custom learning experience as part of our investment in you
• Sponsored lunch 2x per week at Collaboration Hubs

About N-able

At N-able, Inc. (NYSE: NABL), we are a global software company that turns IT possibilities into capabilities. That means we partner with technology leaders who support companies around the world by offering secure infrastructure and tools to navigate their evolving IT needs. We build strong relationships with our customers to help them thrive at every stage of growth, and at the heart of this effort is our network of N-ablites—a global team of extraordinary, diverse creators who are dedicated to making a difference in how our partners do IT.

#LI-GW1