Venue Development Coordinator

The R&A; Town of Saint Andrews; On-site; CAD 30,000 - 60,000; Full time

Job summary

An international sports organization based in Canada is seeking a Venue Development Coordinator to oversee various venue development projects at their Open venues. The successful candidate will coordinate project planning, manage budgets, and ensure operational efficiencies while fostering relationships with stakeholders. This full-time role requires a degree-level qualification and experience in project management within a major event environment. Competitive salary and excellent benefits are offered.

Qualifications

• Degree level qualification, or relevant equivalent experience.
• Some experience in project management within a multi-stakeholder environment.
• Some experience working in a major event environment, preferably at a greenfield site.
• Some experience of managing and liaising with contractors.
• Ability to communicate, negotiate and influence a variety of stakeholders.

Responsibilities

• Coordinate venue development projects to ensure operational efficiency.
• Manage project planning, contractor appointments, and project execution.
• Track budget and support in defining project budgets and cost matrices.
• Produce and manage administrative documents for project management.

Skills

Project management

Budgeting and forecasting

Communication

Negotiation

Use of Microsoft Office

Education

Degree level qualification

Tools

Microsoft Office

Job description

Organisation The R&A Salary Competitive Salary and Excellent Benefits Package Location St Andrews Contract type Permanent (Full time) Closing date 9 January 2026

Department : Championships

Reporting To : Venue Development Manager - Championships

Direct Reports : 0

Version V1 Dec 2025

Job Purpose

To coordinate in scoping, researching, planning, executing and delivering a variety of key transformational venue development projects at The R&A’s Open venues associated with permanent infrastructure and golf course changes, planning 4-5 years’ ahead, to ensure the venues remain best in class, operationally efficient and suitable to host modern Championships.

Supporting the staging and delivery of The Open in any given year working with various suppliers / contractors, to deliver the championship to an industry leading world class standard, in line with agreed tolerances and departmental and organisational aims.

To foster and maintain collaborative working relationships with various internal and external stakeholders, including senior leadership and influential partners, in order to deliver the portfolio of venue development projects on time and within budget, whilst balancing and fulfilling stakeholder requirements and needs.

Key Accountabilities

• Proactively planning, scoping and supporting the team in managing a variety of venue development projects simultaneously, in line with the venue development strategy and in liaison with a variety of internal and external stakeholders.
• Responsible for the co‑ordination and management of activities including project planning, contractor appointments, legal contracts and project execution, escalating any decisions requiring sign off to the Director, or relevant stakeholder, when required.
• Collaborate and work closely with internal stakeholders across the business and be responsible in compiling and understanding their requirements relating to Open venue infrastructure, helping to manage their expectations and communicating progress and outcomes on a regular basis, in order to inform project plans and deliver projects that meet the requirements of the business.
• Be responsible for the budget tracker and support in scoping, researching and defining budgets, on specific projects, and be responsible for updating and reviewing in‑depth cost matrices for all projects on a regular basis to ensure projects deliver the best return on investment.
• Be responsible for recording, managing, updating and developing the venue development administrative costs and specifications database, so as to better inform future project costings and improve departmental efficiencies.
• Implement and improve key processes and documents for the effective management and delivery of Venue Development projects.
• Produce, implement, manage, and update minutes from meetings, site visits notes and presentations, stakeholder presentations, project plans and other administrative documents as requested by the Venue Development Manager and Director.
• Responsible for producing a recommendations document for future venue changes to be presented and considered by senior management within the department by compiling feedback, documentation from across the department. At times when requested, support the delivery team onsite at The Open to help oversee and supervise the extended infrastructure build and de‑rigging phases, and through effective collaboration and detailed planning ensure that all contracted work is completed to the agreed schedule, on budget and in line with relevant Health and Safety and other legislation.

Resource

• Update pre‑determined budgets on specific agreed projects with the Director and input into relevant project budgets when required.
• Assist with sourcing suppliers and managing purchase orders.
• Support the Venue Development Manager in managing external contractors, directing and overseeing their scope of works.
• Help ensure documentation and procedures meet regulatory standards.

Expertise

• Degree level qualification, or relevant equivalent experience.
• Some experience in project management within a multi‑stakeholder environment.
• Some experience working in a major event environment, preferably at a greenfield site.
• Some experience of managing and liaising with contractors.
• Experience of using Microsoft Office Packages, including Outlook, Word, Excel and Power Point.
• Knowledge and experience of budgeting and forecasting.
• Ability to communicate, negotiate and influence a variety of internal and external stakeholders, including senior leadership.
• Willingness to travel and work flexibly across event sites.

This job description is written as an indication of the nature and scope of duties and responsibilities. It is not intended as a fully descriptive or definitive list and jobholders will be expected to carry out other duties assigned which are appropriate to the position.