Transactions Analyst

eXp Realty Canada; Remote; CAD 40,000 - 60,000; Full time

Job summary

A prominent real estate brokerage is seeking a detail-oriented individual to process real estate transactions in Saskatchewan. This temporary role involves managing deal files from entry to closing while ensuring accuracy in data entry and compliance with Canadian regulations. Ideal candidates should have 2+ years of relevant experience, strong organizational skills, and familiarity with tools like Skyslope and LoneWolf. The position provides flexibility in a supportive, remote work environment.

Qualifications

• 2+ years of experience in real estate transactions processing required.
• Legal Real Estate conveyancing experience strongly preferred.
• Basic knowledge of Canadian Real Estate Transaction requirements & provincial processes.

Responsibilities

• Process deal files from entry to closing.
• Review contracts and perform data entry into BackOffice.
• Request further documentation when necessary.

Skills

Attention to detail

Organizational skills

Task-oriented

Teamwork

Relationship building

Education

High School Diploma/GED

Tools

Skyslope

Google Suite

LoneWolf

Job description

Overview

We are one of the first work-from-anywhere companies with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in Saskatchewan, Canada. This is a temporary 8 months contract opportunity.

eXp Realty is a global full-service real estate brokerage using a 3-D, fully immersive, cloud office environment with 24/7 access to collaborative tools and training. We are an 8x Glassdoor Best Places to Work organization.

What you will do

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
• Review contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.
• Process all types of transactions, including Residential, Commercial, Leases, Service/Fees Agreements, Referrals, Cancellations.
• Request further documentation from agents when necessary by marking the item as Required in Skyslope.
• Confirm that all required documentation is in Skyslope before closing.
• Follow up with agents when paperwork is missing and escalate to a managing broker when necessary.
• Generate Trade Records and provide a copy to the agent.
• Ensure deposit information entered in BackOffice is accurate and that clients funds have been deposited into the trust account on time.
• Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.
• Report outstanding issues to the Provincial Transaction Team Lead.
• Follow all procedures as outlined by the Team Lead.
• Maintain personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner.
• Ensure files have final sign-off by Provincial Administrator Broker, if applicable.
• Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.
• Attend Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.

How will you grab our attention

• High School Diploma/GED required
• 2+ years of experience in real estate transactions processing required
• Computer experience essential
• Legal Real Estate conveyancing experience strongly preferred
• Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
• Knowledge of Google suite, LoneWolf and Skyslope
• Must be responsible, dependable and trustworthy
• Task-oriented, organized, pays attention to details, follows systems, team-worker
• Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
• Works well under time restraints and in a fast paced environment
• Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
• Able to carry upwards of 200-300 transactions within the process
• Ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploaded into the system

If you think you\'d make a great match for this position but don\'t meet all the requirements, we would still encourage you to apply!

EEO Statement

We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, eXp is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.