Tool Coordinator

Vestas Wind Systems A/S; Quebec; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading renewable energy company in Quebec is seeking a Tool Coordinator to support the construction of wind power plants. The role involves managing inventory, ensuring safety compliance, and collaborating with site teams to meet operational needs. Candidates should have project management experience and familiarity with SAP. This position requires approximately 90% travel and offers a comprehensive benefits package.

Benefits

Attractive salary

Comprehensive benefits coverage

Generous Paid Time Off

401(k) plan with employer match

Tuition assistance

Qualifications

• 3+ years of experience in Vestas wind site business support.
• Experience with SAP or similar ERP software.
• Demonstrated ability in planning, logistics, scheduling.

Responsibilities

• Support safety policies and ensure a clean work environment.
• Manage construction inventory and tooling movement transactions.
• Assist Construction Manager with customer requests and issue resolution.

Skills

Project management

Inventory control

Communication skills

Analytical skills

Teamwork

Education

High school diploma or GED

Associate or Bachelor's degree

Tools

SAP

MS Office (Word, Excel)

Job description

Overview

At Vestas we are powered by the vision of changing the world. We are building a team of motivated visionaries to create a sustainable future. Vestas is the world's largest wind turbine manufacturing company with significant operations in the United States.

Tool Coordinator

The Tool Coordinator is a critical member of the on-site team supporting the construction phase of building and connecting the wind power plant to the grid. Responsibilities include assisting with site setup, transport, installation, mechanical completion, commissioning, and site close-out of a project. The Tool Coordinator follows defined processes and procedures for safety, inventory management and documentation, with a strong focus on Construction Contractual tooling and additional tooling requests.

Responsibilities

• Support Vestas safety policies: maintain safety policies and environmental containment; ensure a clean and safe work environment; identify and mitigate hazards; participate in daily safety meetings at project site; complete monthly safety training assignments on schedule.
• Manage end-to-end construction inventory and tooling movement transactions, including receiving site containers, conducting cycle counts, handling reconciliation of discrepancies, creation of Delivery Notes on tool returns, and coordinating container returns. Maintain physical and electronic inventory control; ship and receive large tools; identify and record serial numbers; create and monitor purchase orders/purchase requests for tooling items.
• Take direction from and communicate daily with the Construction Manager (CM) and Lead Technicians to ensure tool availability on site. Assist CM to fulfill customer requests and resolve issues in a timely and cost-effective manner. Establish on-site communications with customer personnel. Collaborate with technicians in inventory control. Ensure site compliance to approved processes; provide SAP fundamental instruction and assist with system problem solving and error processing.
• Support the return of turbine component shipping fixtures to the correct warehouse or factory following export procedures; manage the return of empty Coli Parts Containers to the correct storage facility and document inspections and returns in all systems.
• Complete transactions in a timely and accurate manner, including Goods Receiving (GR), inspecting tooling live in Procore, and recording work hours daily.
• Perform administrative tasks related to site setup, including tracking tools, communicating shortage lists and tracking information, assisting CM to monitor expenditures of procured tools, live disposition and cost avoidance of tooling, and working with CM and Project Manager (PM) on loss and damaged tools.
• Utilize defined Work Instructions (WI) to complete job functions and seek consultation from stakeholders to resolve problems outside position requirements.
• Support other sites to solve issues impacting the greater organization. Promote values of simplicity, accountability, passion and collaboration. Communicate with Field Support Lead and Manager, respond to queries in a timely manner, and look for opportunities to improve processes.

Qualifications

• High school diploma or GED required; Associate or Bachelor's degree preferred or equivalent experience.
• 3+ years of experience in Vestas wind site business support; significant experience in project management and training others is required.
• Experience with SAP or similar ERP software in roles such as dispatch/planner, stock keeper, technician, front desk function, and advanced forecasting and planning.
• Demonstrated ability in planning, logistics, scheduling and inventory control.
• Proficient verbal and written communication skills; active listening; ability to influence others to adhere to standard processes and procedures.
• Advanced PC skills in MS Office (Word, Excel) and SAP.
• Ability to work in a team and manage own tasks; capable of working remotely without supervision.
• Ability to identify problems and solve them through root cause analysis, strong analytical skills and attention to detail.
• Strong time management and organizational skills to meet departmental goals; LEAN experience.
• Approximately 90% travel required; valid driver’s license; passport for international travel.

Competencies

• Physical inventory counting on site at construction projects.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet research and SAP.
• Ability to follow instructions and communicate effectively in English.
• Ability to travel up to 90% on construction projects; ability to lift 25 lbs; work in temperature extremes; regular and reliable attendance; maintain supplied Vestas equipment.

Physical Demands

• Regularly required to sit, use hands and fingers, reach with arms, and talk or hear. Occasional standing, walking, travel to project sites, and remote locations. Vision requirements include close and distant vision, depth perception, and focus adjustment. Ability to lift 25 lbs and push/pull up to 50 lbs. Tolerance of varied working environments and conditions, including wide temperature variance.

Work Environment

• Open office setting with moderate noise; on construction sites, extreme temperatures may occur. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

What We Offer

We offer an exciting position with great development opportunities in an inspiring environment at the world\'s number one wind turbine producer. We value initiative, responsibility, and accuracy. You will become part of an international environment with a commitment to sustainability and safety and you will work among colleagues that support each other.

• Attractive salary and one of the most comprehensive benefits plans in the industry
• Great benefits coverage including dental and vision
• Generous Paid Time Off policies
• Great 401(k) plan with employer match
• Tuition assistance

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on professional experience, education, and relevant skills. We support a fair recruitment process and kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume.

DEIB Statement: We recognize the value of diversity, equity, and inclusion in driving innovation. We encourage individuals from all backgrounds to apply, particularly those who may hesitate due to identity or feeling they do not meet every criterion.

BEWARE – RECRUITMENT FRAUD: There are fraudulent emails from people pretending to work for Vestas. Read more about our recruitment process in the official channels.

About Vestas: Vestas is the energy industry’s global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines, onshore and offshore. With more than 185 GW of wind power installed worldwide and 40+ years of experience, we have a global team of ~30,000 employees. Learn more at our website and follow us on social channels.