TMF Associate

Medium; Kitchener; On-site; CAD 52,000 - 88,000; Full time

Job summary

A healthcare company is seeking a TMF Manager to oversee the Trial Master File throughout the study lifecycle. This role involves ensuring the TMF is complete and inspection-ready, managing documentation effectively, and providing mentorship to junior staff. The ideal candidate will have a college diploma and relevant experience along with strong organizational skills. This position offers the flexibility of home-based work with a competitive salary ranging from $52,500 to $87,500 per year.

Qualifications

• 1-3 years of relevant experience or ongoing training.
• Understanding TMF regulations and guidance.
• Ability to apply ALCOA principles to TMF oversight.

Responsibilities

• Manage the Trial Master File (TMF) content throughout the study lifecycle.
• Ensure TMF is complete and inspection-ready.
• Provide mentorship and training to junior staff.

Skills

TMF organization

Time management

Problem-solving

Computer literacy

Education

College diploma/degree

Tools

Microsoft Office

Job description

Responsible for the management of the Trial Master File (TMF) content and associated processes during the study life cycle from study setup to transfer/archiving. Work in partnership with study teams during periodic file reviews and audits to address findings related to the TMF. Manage access and organization of the controlled electronic file repository, in line with the defined file structure and access management framework. Work proactively and successfully within a cross-functional team. Communicate and promote department and company goals and practices. Interact with stakeholders in a way that fosters a positive working atmosphere and encompasses a professional and helpful attitude. Time allocated may be adjusted based on need.

Service Delivery

• Serve as the primary TMF contact for assigned studies.
• Ensure TMF is complete and “inspection ready” throughout study lifecycle and documents are filed contemporaneously.
• Work with Team Lead to create study specific TMF management and oversight documents (e.g., File Index, Expected Document Lists and TMF Management Plan) in alignment with study.
• Develop and maintain study-specific work instructions, as needed.
• Utilize organization skills to maintain a quality control schedule and perform periodic inventories of study TMF to ensure completeness.
• Review and communicate out-of-scope and/or incomplete documents to study teams; escalating as needed.
• Reconcile expected document lists based on study events and milestones.
• Prioritize and resolve TMF help desk tickets; may include triaging activities.
• Provide study specific TMF training to internal and/or external stakeholders, as needed.
• Process and review documents, following applicable scanning and best practices and best practices, and applying ALCOA principles appropriately.
• File and retrieve TMF documents in a timely manner.

Department Support

• Complete routine administrative tasks in a timely manner (e.g., timesheets, metrics).
• Participate in discussions, decisions and sharing of knowledge in department meetings, periodic presentations, and smaller working groups.
• Seek opportunities to assist in the development, implementation and maintenance of internal systems (e.g., databases used to manage records).
• Provide mentorship and training to junior level staff.
• Propose suggestions and work on the development and maintenance of department quality system documents to improve efficiencies.

Qualifications

• The successful candidate will possess a college diploma/degree and 1-3 years of relative related experience or ongoing training.
• A strong understanding of TMF organization, implementation, and archival including relevant regulations and guidance to assure quality and integrity of TMFs.
• The ability to incorporate the principles of ALCOA in relation to TMF oversight.
• Utilize skills in time management and problem-solving. Identify challenges and problems and take the initiative to identify solutions.
• Demonstrated computer literacy, proven functional knowledge of Microsoft packages and potential to develop.

Working Conditions

• Home based, with the ability to go into office when needed.

$52,500 - $87,500 a year