TFS Foundation : Development Coordinator / Coordinateur-rice du développement TFS

The Canadian Council for the Advancement of Education (CCAE); Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

An educational non-profit organization in Toronto is seeking a coordinator to provide administrative support and help execute fundraising initiatives. This full-time role requires strong communication and project management skills, ideally with experience in fundraising environments. The organization offers competitive compensation, benefits, and opportunities for professional development.

Benefits

Competitive compensation

Group insurance package

Generous vacation policy

Professional development opportunities

Qualifications

• Ideal candidate has experience in an office environment.
• Must demonstrate ability to communicate effectively with various stakeholders.
• French and/or Mandarin proficiency is an asset.

Responsibilities

• Support execution of fundraising programs and campaign activities.
• Coordinate donor recognition and gift processing.
• Generate reports to support internal planning.

Skills

Strong writing skills

Project management abilities

Excellent interpersonal skills

Proficiency in Microsoft Office Suite

Experience with Raiser’s Edge

Education

Post-secondary program in communications, fundraising, or management

Tools

Raiser’s Edge

Google Suite

Adobe

Job description

Overview

Position: Permanent, full-time, non-unionized professional. Hours of work: Monday to Friday, 9 am to 5 pm. Language of work: English. Location: Toronto campus – 306 Lawrence Avenue East, Toronto, Ontario, M4N 1T7. Dates: Immediately.

Reporting to the Director of Development, the coordinator will help provide administrative support and coordinate projects and initiatives for TFS’s $40 million capital campaign. The coordinator will work closely with TFS Foundation / Advancement colleagues and others throughout the TFS community, including staff and senior volunteers to support campaign activities, including events, special projects and initiatives, and stewardship & recognition programs.

Responsibilities

• Campaign Support & Strategy: Collaborate closely with the Director of Development, and President of the TFS Foundation / Executive Director of Advancement to support the successful execution of fundraising programs; coordinate and prepare campaign-related materials including tracking reports, proposals, briefing notes, and gift documentation; maintain and monitor the donor pipeline and moves management activities in Raiser’s Edge NXT, ensuring prospect stages are current and accurate; provide administrative and strategic support for cultivation, solicitation, and stewardship meetings involving campaign leadership and volunteers; liaise with donors and campaign volunteers, responding to inquiries and supporting a positive and professional donor experience.
• Donor Stewardship, Recognition & Gift Processing: Coordinate the execution of the Foundation’s donor recognition and plaquing program, including updates to the Donor wall and Alumni of Distinction wall; manage vendor communications, timelines, and logistics to ensure accurate, high-quality, and timely installations; prepare customized gift agreements and documentation in coordination with the Development team; manage the donor thank-you and stewardship process, including letters, tokens of appreciation, and engagement follow-ups; process and acknowledge gifts in Raiser’s Edge NXT with accuracy and timeliness.
• Prospect Research & Strategic Support: Conduct and compile comprehensive donor and prospect research to support cultivation and solicitation strategies; prepare detailed donor profiles and briefings for senior leadership and fundraising staff; assist in the development of a robust prospect pipeline through data analysis and collaborative planning.
• Event & Program Leadership: Plan and execute donor and campaign-related events from concept to completion, ensuring excellence in execution and follow-through; provide support for the New Parent Breakfast Program, including developing briefing notes and scheduling of parents; manage event logistics including invitations, RSVPs, materials, budgets, and reporting; track all event interactions and donor engagement in Raiser’s Edge.
• Data & Operational Support: Ensure the accuracy and integrity of donor records in RE / NXT and support regular data quality reviews; generate reports to support internal planning and donor cultivation strategies; support the Advancement Services and Operations Manager to reconcile gift records, track campaign pledges, and process related payments and expenses.
• Cross-Functional & Administrative Collaboration: Work closely with colleagues across the Office of Advancement and school to ensure cohesive execution of fundraising initiatives; support the President and Foundation / Advancement leadership with administrative tasks related to donor engagement and campaign activity; contribute to a collaborative, mission-driven team culture with a shared focus on relationship-building and results; participate on department-wide cross-functional teams when required; the School may, from time to time, alter these duties and / or assign additional duties and responsibilities at its sole discretion.

Qualifications

• Education: Graduate of a post-secondary program, ideally in communications, fundraising, or management.
• Skills & Experience: Previous experience working in an office environment; demonstrated ability to work effectively and communicate with a wide range of stakeholders, including donors, volunteers, sponsors, and staff; strong writing, proofreading, and editing skills, with experience developing and producing communication materials; project management and organizational abilities with a proven track record of meeting deadlines and coordinating multiple projects simultaneously; excellent interpersonal skills and a collaborative working style; demonstrated ability to exercise tact, discretion, and sound judgment; proficiency with Microsoft Office Suite, Google Suite, and Adobe; experience with Raiser’s Edge or other fundraising databases is an asset; exceptional written and verbal communication skills in English; proficiency in French and / or Mandarin is considered an asset.

What we offer

• TFS is an exceptional place to work, and our offers are generous as well as competitive in the marketplace in terms of :
• A competitive compensation
• An attractive group insurance package and participation in a RRSP plan or OTPP
• Generous vacation policy and additional paid time off
• A stimulating working environment
• Multiple professional development opportunities
• A rewarding career where you can make a difference
• TFS welcomes applications from Indigenous peoples, persons with disabilities, visible minorities, persons of all sexual orientations and gender identities, and all others with the skills and knowledge to productively engage with diverse communities.

If you require accommodation, please notify us in advance and we will work with you to meet your needs. TFS is committed to providing accommodation throughout the recruitment and selection process.

Interested and qualified candidates should submit a cover letter and a résumé here as soon as possible.

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