Stewardship Coordinator

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution in Toronto is searching for a Stewardship Coordinator to support donor recognition activities. The ideal candidate will have strong organizational and communication skills, with at least three years of experience in fundraising support. This role includes drafting materials for donor engagement and administering stewardship activities, offering a competitive compensation package and excellent work-life balance.

Benefits

Health benefits

Vacation and retirement benefits

Professional development opportunities

Qualifications

• Minimum of three years of experience in fundraising support.
• Experience drafting materials for donor appreciation.
• Proven ability to collaborate with various stakeholders.

Responsibilities

• Provide administrative support for donor stewardship activities.
• Draft and edit content for fundraising materials.
• Track fundraising agreements through various stages.

Skills

Communication skills

Organizational skills

Data management experience

Education

Bachelor's Degree

Tools

MS Office

Fundraising databases

Job description

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Description

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

World-class talent, interdisciplinary excellence and meaningful collaboration are the hallmarks of the University of Toronto’s Temerty Faculty of Medicine. As the research and educational hub within Toronto's robust health sciences network, we are uniquely positioned for impact. We have been on the forefront of life-changing health research and innovation for more than a century and continue to solve the world’s most pressing medical challenges.

The Temerty Faculty of Medicine’s Advancement Office is critical to this success. As leading advancement professionals within the largest advancement team at the University of Toronto and having recently celebrated the single largest philanthropic gift in Canadian history, we are committed to excellence and impact. We take pride in working with alumni, volunteers and donors to advance health care, education and research. We value integrity, creativity, excellence, gratitude, accountability, learning and intentionality.

Your opportunity:

Work where the world comes to think, discover and learn. As an important member of the Temerty Faculty of Medicine Office of Advancement, you play a tangible role in shaping and advancing the future of health and healthcare. You will be an important member of a broader community of advancement professionals at the University of Toronto, where staff aspire to the highest standards of achievement and accountability. You will also benefit from working within an institution that invests in its people. This comes in the form of competitive compensation, health benefits, vacation and retirement benefits, tuition waivers and robust professional development opportunities, as well as a strong focus on employee support, wellness, and work-life balance.

Reporting to the Director, Donor Engagement, the Stewardship Coordinator, you will play a key role in supporting donor recognition and stewardship activities in close collaboration with the Donor Engagement Officer. You will support the Donor Engagement team with Annual Donor Impact reporting, drafting written materials for fundraising activities, and other related duties. Your strong communication and organization skills will enable you to track and coordinate information amongst our key decision makers.

Your responsibilities will include:

• Providing administrative support with the implementation of donor management, stewardship plans, and fundraising initiatives
• Drafting, editing and customizing content for fundraising and stewardship activities, including thank you letters, and donor appreciation documents, in consultation with the Donor Engagement Officer
• Tracking and monitoring the status of fundraising agreements and activities throughout various stages of stewardship and donor engagement processes
• Interpreting gift agreements and ensuring adherence to applicable policies and guidelines
• Generating reports on gifts, funds, pledges, projects and awards from various University database reporting systems

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum of three (3) years of experience providing administrative support in a fundraising environment
• Demonstrated experience with supporting stewardship activities and initiatives
• Demonstrated experience drafting written materials for fundraising and stewardship (i.e., donor appreciation documents, thank you letters, donor impact reports)
• Proven administrative experience coordinating meetings, tracking contracts/agreements and independently drafting and editing correspondence, and documents
• Demonstrated data management experience producing and presenting professional reports and a variety of communications
• Experience interpreting and applying institutional policies, guidelines and regulatory requirements
• Experience establishing and maintaining digital filing systems
• Highly developed computers skills with demonstrated experience working with MS Office, and databases; experience with Arbor and web reporting or a similar fundraising database is preferred
• Ability to work in a fast paced and results oriented environment
• Exceptional communication and interpersonal skills, with a proven ability to collaborate with a variety of stakeholders i.e. volunteers, team members, donors
• Strong team player who values collaboration
• Strong organizational and analytical skills
• Proven initiative, tact, diplomacy, attention to detail and creativity

Assets (Nonessential):

• Knowledge of the Faculty of Medicine and experience based in a University and/or hospital setting

To be successful in this role you will be:

• Accountable
• Diplomatic
• Goal oriented
• Organized
• Team player

Closing Date: 09/30/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail]