Sales Administrator

Leggat Chevrolet Cadillac Buick GMC : Burlington; Burlington; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading automotive group is seeking an Automotive Sales Administrator in Burlington. This role involves supporting sales and accounting, managing vehicle trades, and ensuring accurate documentation. Candidates should have dealership experience, strong organizational skills, and a customer-first attitude. The position offers career growth potential and a comprehensive benefits package.

Benefits

Career Growth Potential

Drug, Dental and Extended Health Benefits

Employee Pricing on Vehicle Purchases

Goodlife Membership Discounted Corporate Rate

Qualifications

• Prior experience in an administrative or sales support role at a dealership preferred.
• Familiarity with GM processes and incentive programs is an asset.

Responsibilities

• Source and coordinate vehicle trades with other GM dealers.
• Manage documentation and transportation logistics.
• Prepare and maintain complete deal files for new and pre-owned sales.
• Monitor deals throughout their full transaction cycle.

Skills

Detail-oriented

Strong organization and time management

Excellent written and verbal communication skills

Customer-centric mindset

Education

Prior dealership experience in an administrative or sales support role

Familiarity with GM processes and incentive programs

Proficient in PBS and Microsoft Office

Tools

PBS (dealer management software)

Microsoft Office

Job description

Overview

Leggat Auto Group is looking for an Automotive Sales Administrator! Are you ready for your next career challenge? Apply with the Leggat Auto Group today!

At Leggat Chevrolet Cadillac Buick GMC Limited, we believe in delivering an exceptional customer experience with every interaction. We’re currently seeking a Sales Administrator who not only supports both our Sales and Accounting departments but also exemplifies our commitment to integrity, transparency, and outstanding service. This key role ensures smooth coordination and accurate documentation from the moment a vehicle is sold to its final posting and funding.

The ideal candidate is detail-driven, dependable, and thrives in a fast-paced dealership environment, with a mindset aligned to our customer-first values ensuring every client’s journey is handled with care and professionalism.

About Us

Established in 1922, Leggat Auto Group is a family-owned business with 11 dealerships across Southern Ontario. With over a century of experience, we are committed to providing exceptional automotive experiences to our community. Whether you\'re looking for your perfect vehicle, service, repairs, or parts, our team of over 600 dedicated employees is here to help you find solutions. At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

Key Responsibilities

Dealer Trade Management :

• Source and coordinate vehicle trades with other GM dealers
• Manage documentation and transportation logistics
• Ensure accurate and timely inventory transfers

Deal Processing & File Management :

• Prepare and maintain complete deal files for new and pre-owned sales
• Assist with coordination and scheduling of vehicle deliveries
• Monitor deals throughout their full transaction cycle from sale, to bank funding, to final accounting posting
• Ensure documentation reflects Leggat\'s high standards of customer care and accuracy

Inventory Control :

• Maintain precise records for new and used inventory in the dealership system (PBS)
• Collaborate with sales team to track incoming and outgoing vehicles
• Uphold internal standards for clean, transparent reporting and accountability

Vehicle Licensing & Registration :

• Prepare and process vehicle licensing and registration in compliance with provincial regulations
• Ensure all documents meet customer satisfaction and legal standards

Manufacturer Program Compliance :

• Review and verify deals for eligibility under GM incentive programs
• Ensure accuracy of information to support prompt customer delivery and funding
• Stay current on all GM program changes to better serve internal teams and clients

Qualifications :

• Prior dealership experience in an administrative or sales support role is preferred
• Familiarity with GM processes and incentive programs is an asset
• Proficient in PBS (dealer management software) and Microsoft Office
• Detail-oriented with strong organization and time management skills
• Able to work collaboratively across departments, with a customer-centric mindset
• Excellent written and verbal communication skills

Why Work for Leggat Auto Group :

• Career Growth Potential with 12 Dealerships and 600 Employees strong
• Drug, Dental and Extended Health Benefits
• Travel, Life Insurance and AD&D
• LifeWorks Employee Assistance Program (EAP)
• Employee Recognition and Events
• Employee Pricing on Vehicle Purchases and Parts and Services
• Goodlife Membership Discounted Corporate Rate
• Free Parking
• Leggat Care Foundation, we support the communities in which we live and work
• We represent 80% of the Car Manufacturer Brands

What We Value at Leggat

• We pride ourselves on creating a workplace rooted in respect, accountability, and exceptional customer service. In every role, we aim to :
• Treat every customer like family
• Maintain honesty and transparency throughout the buying process
• Work as a team to exceed expectations, not just meet them
• If you are motivated by process excellence and a shared goal of delivering world-class customer experiences, this is the role for you.

Additional Information

Our Company proudly provides equal employment opportunity for all employees and applicants. We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in any aspect of the selection process.

We would like to thank all applicants, only those selected for an interview will be contacted.