Research Assistant - Surgery/Otolaryngology - Research, Innovation & Discovery

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional health authority is seeking a Research Assistant in Halifax for a long-term part-time position. The role involves supporting research studies, managing data, and performing various administrative tasks. Candidates should be enrolled in or have completed post-secondary education in Health Science or a related field and have experience in research. The position offers a competitive hourly wage of $22.78 - $24.48 and potential benefits. This role is ideal for those looking to contribute to important health research.

Benefits

Health benefits

Dental insurance

Defined benefit pension plan

Qualifications

• Currently enrolled in post-secondary education in Health Science or Science related field.
• Two years’ research-related experience.
• Proficiency in MS Office (Word, Access, Excel, PowerPoint).

Responsibilities

• Support research study by administration and data maintenance.
• Complete Case Report Forms in conjunction with the PI.
• Collect and manage data related to the study.

Skills

Research-related experience

Proficiency in MS Office

Effective communication

Organizational skills

Education

Currently enrolled or completed post-secondary education in Health Science or Science related field

Job description

Req ID: 214106
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: RSH Otolaryngology 1031475-AQRES2024 894648
Type of Employment: Casual Hourly PT long-assignment (80%) x 1
Position: Management/Non-Union
Posting Closing Date: 22-Dec-25

About the Opportunity

The Research Assistant supports a particular research study or division by assisting with study administration, providing general administrative support, and maintaining study data.

Study/Clinical Trial Administration

• Completes Case Report Forms in conjunction with the PI, Manager, and/or Coordinator
• Processes and submits forms to the Research Ethics Board (REB)
• Prepares specimens for shipment, as applicable
• Contacts study subjects to book diagnostic/clinical tests, assessments, and appointments
• Administers, scores, and records results for study tests (e.g., questionnaires)
• Assists with subject screening by accessing patient charts

Administrative Support

• Acts as a point of contact by providing information or direction when answering, screening, and referring telephone calls, emails, faxes, and/or in-person inquiries
• Replies to routine correspondence and composes and edits letters, documents, and general memoranda
• Orders, maintains, and monitors office supplies
• Attends, records, and distributes minutes for meetings
• Faxes, photocopies, books rooms, caters meetings, and performs other related clerical functions
• Coordinates incoming and outgoing mail and arranges for courier services
• Processes invoices and financial payments
• Acquires signatures for regulatory documents

Data Management

• Collects data related to the study
• Develops and maintains filing systems for subject and study documentation
• Files study documents and test results
• Maintains methods of tracking information through databases and spreadsheets
• Enters, summarizes, and analyses data using database and/or spreadsheets
• Performs statistical analysis where applicable
• Archives documentation related to the study once it has closed and develops retrieval methods from storage

About You

• Currently enrolled in post-secondary education in a Health Science and/or Science related field, or completed post-secondary education in a Health Science and/or Science related field (required)
• Two years’ research-related experience (preferred)
• CCRP (Certified Clinical Research Professional) or CCRA (Certified Clinical Research Associate) an asset
• TCPS2: CORE Certification considered an asset
• Proficiency in MS Office (Word, Access, Excel, PowerPoint), email, and internet
• Proficiency with current Capital Health systems (STAR, PHS, and/or LIS) an asset
• Experience with the REB submission process an asset, especially with the ROMEO system
• Diverse experience in data management and analysis an asset – including qualitative, quantitative, and quality improvement frameworks
• Experience with grant writing and application process an asset
• Effective communication, problem solving, and decision-making skills
• Ability to draft, format, and edit office correspondence
• Well-developed organizational, time-management, and daily planning skills
• Ability to work independently as well as within a multi-disciplinary team environment
• Previous experience in a health care/research setting is an asset
• Competency in other languages is an asset, French preferred

Hours

• Long Assignment, Part-Time (80%) / 60 Hours bi-weekly
• January 2026 to January 2027, approximately 12 months
• Potential to extend beyond 1 year with successful funding acquisition. Successful applicants would contribute to drafting and submission of grant applications if extending beyond 1 year.

Compensation and Benefits

$22.78 - $24.48 hourly

Successful candidates may be eligible for a benefits package including health, dental, travel, long-term disability, and life insurance coverage, as well as a defined benefit pension plan.

EEO Statement

Nova Scotia Health is committed to being a workforce free of discrimination, values diversity, and is representative of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.