Receptionist/Administrator

3D BabyVision; Mississauga; On-site; CAD 30,000 - 60,000; Part time

Job summary

A 3D ultrasound service provider in Mississauga is seeking a part-time receptionist to manage client communications and support marketing efforts. Responsibilities include scheduling appointments, handling inquiries, and creating content for social media. Candidates should have at least a high school diploma, strong organizational skills, and familiarity with medical terminology is beneficial. Pay ranges from $17.00 to $22.00 per hour.

Qualifications

• Requires good organizational skills to maintain accurate records.
• Friendly communication skills for effective client interaction.
• Ability to create engaging social media content.

Responsibilities

• Handle client inquiries via phone and email.
• Schedule patient appointments and follow up.
• Create and promote content on social media platforms.

Skills

Organizational skills

Communication skills

Social media content creation

Sales skills

Knowledge of medical terminology

Software proficiency (MS Excel, QuickBooks)

Education

High school or equivalency diploma

Currently undergoing bachelor’s degree

Tools

MS Excel

QuickBooks

Appointment scheduling tools

Job description

About us

We are Canada's premier provider of 3D Ultrasound services for moms-to-be that want to capture the greatest of life's moments. Our friendly, fully licensed Ultrasonographers use the latest and highest quality equipment available to capture the best 3D baby images and video recordings of your unborn child. Precious moments like these are few in a lifetime and preserving these special memories is what 3D BabyVision Fetal Imaging is all about.

Secretary Duties & Responsibilities

Our receptionist at 3D BabyVision performs a blend of front-desk administration, client communication, and marketing support:

• Handle phone calls and respond to client inquiries by email.
• Schedule patient appointments, send reminders, and follow up via calls or emails.
• Process patient billing, prepare invoices, reports, and schedules.
• Organize and maintain patient files, records, and databases.
• Create and post engaging content on social media platforms to showcase our services and connect with our community.
• Support advertising and promotions (Google, Instagram, Facebook, TikTok) to increase brand visibility.
• Assist with sales initiatives by promoting add-ons (e.g., enhanced 3D photos, heartbeat bears, keepsake packages) during client interactions.

Skills

• Excellent organizational skills and attention to detail to maintain accurate records.
• Friendly and professional communication style, both in-person and over the phone.
• Comfort with social media content creation (Reels, posts, stories) and basic digital marketing.
• Strong interpersonal and sales skills with the ability to guide clients toward optional packages and upgrades.
• Knowledge of medical terminology is an asset to address client questions confidently.
• Ability to use software such as MS Excel, QuickBooks, and appointment scheduling tools (e.g., Timetrade).

Education & Training

High school or equivalency diploma: Required.

Currently undergoing bachelor’s degree: Preferred.

This position requires basic office skills and knowledge of medical terminology and clinic procedures. This can be obtained through on-the-job training.

Availability & Salary

We are seeking a part-time receptionist who is available during the week and occasionally on weekends. Specific scheduling details will be discussed during the interview.

• Locations: Oakville, Mississauga, and North York (commuting between locations is preferred).
• Rate: $17.00/hour

Job Types: Part-time, Casual

Pay: $17.00-$22.00 per hour

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person