Receptionist (1 month contract)

Ainsworth Inc; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

A facilities services company in Surrey, BC is seeking a Receptionist for a temporary one-month contract. This role focuses on reception and general office administration, requiring strong communication skills and proficiency in computer applications. Ideal candidates will be organized, able to multitask, and thrive under pressure. The position offers a full-time employment type within a diverse workplace.

Qualifications

• High school graduate; post-secondary education preferred.
• Basic knowledge of accounting systems is an asset.
• Strong work ethic, positive teamwork attitude, and professional interpersonal skills.

Responsibilities

• Greet visitors professionally at the front desk.
• Provide superior telephone and email etiquette.
• Assist Service department with administrative tasks.

Skills

Strong verbal and written communication skills

Proficient computer skills

Ability to organize and multitask

Experience with multi-line phone systems

Education

High School graduate; post-secondary education preferred

Tools

Great Plains software

JDE

MS Office

Job description

Overview

Receptionist (1 month contract) at Ainsworth Inc

City / Location: Surrey, BC

This is a temporary contract position with responsibilities centered on reception and general office administration.

Position Summary

Ainsworth is currently looking for a Receptionist to join our Surrey, BC office. This role will perform general office administrative tasks and a diverse range of assignments received from Service, Finance and other departments, directed through the Operations Team & Managers.

Key Responsibilities

• Greet visitors professionally and warmly at the front desk.
• Provide superior telephone and email etiquette while receiving and directing calls, messages, and emails with accuracy and efficiency.
• Coordinate with the answering service to ensure messages are received and forwarded timely and accurately.
• Assist the Service department with opening service orders, PO matching and vendor reconciliations.
• Daily matching of P-card costs in JDE.
• Process daily, weekly and monthly administrative procedures related to general office duties, including interoffice and external mail per company policy.
• Prepare reports for various departments as required.
• Perform role in a safe and healthful manner in accordance with Health, Safety and Environmental policies and government regulations.
• Adhere to the Company’s Quality System operating procedures and attendance policy to ensure front desk coverage.
• Perform other duties as assigned by Management.

Qualifications

• High School graduate; post-secondary education preferred.
• Basic knowledge of accounting systems is an asset.
• Experience with Great Plains software is an asset.
• Proficient computer skills (JDE, Excel, Metrix, MS Office, Outlook, Internet, Adobe Acrobat).
• Strong verbal and written communication skills.
• Resourceful and proactive in addressing issues.
• Ability to organize, multitask, prioritize and work under pressure.
• Experience with multi-line phone systems and the ability to quickly learn new programs and processes.
• Strong work ethic, positive teamwork attitude, and professional interpersonal skills.
• Effective verbal and written communication; analytical thinking and attention to detail.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Facilities Services

Note: Ainsworth (a GDI Company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as reasonable accommodations will be considered as per our Accommodation Policy, available upon request.

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