Real Estate Clerk

TAG HR; Ottawa; On-site; CAD 60,000 - 75,000; Full time

Job summary

A recruitment agency in Ontario is looking for an experienced Real Estate Clerk to manage real estate transactions in Ottawa. This role involves overseeing the entire process from sale to closing, with responsibilities including title searches and document preparation. Candidates should have strong knowledge of real estate law, a professional demeanor, and at least 5 years of experience in this domain with a law clerk diploma. Enjoy competitive benefits and a supportive team environment.

Benefits

Comprehensive medical & dental coverage

Wellness & education programs

Client service bonus eligibility

Generous PTO

Supportive team environment

Qualifications

• 5+ years of previous experience in a real estate role.
• Strong organizational skills and attention to detail.
• Ability to work independently and in a team.

Responsibilities

• Manage purchase, sale, and refinance files from start to finish.
• Conduct title searches and prepare transactional documents.
• Manage closing activities for transactions.

Skills

Solid knowledge of real estate legal procedures

Knowledge of title insurance software

Experience with MS Office software

Knowledge of TeraView, Unity, and RealtiWeb

Knowledge of Soluno accounting software

Excellent attention to detail

Ability to multi-task

Excellent oral and written communication skills

5+ years of previous real estate experience

Education

Law clerk diploma or equivalent

Tools

TeraView

Unity

RealtiWeb

Soluno accounting software

Job description

Real Estate Clerk

$60,000-$75,000

Our client in downtown Ottawa is seeking a Real Estate Clerk to support their growing practice.

Responsibilities

• Managing purchase, sale, and refinance files from start to finish;
• Managing builder transactions from start to finish, including development work;
• Managing files involving commercial purchases, sales, and financings from start to finish;
• Conducting title searches, drafting requisitions, preparing and registering deeds and charges/discharges;
• Managing closing activities for transactions;
• Preparing transactional documents, including for private and institutional lenders;
• Drafting correspondence, coordinating with clients and lenders;
• Ordering and issuing title insurance policies;
• Scheduling appointments and interacting with clients and/or other parties;
• Filing, diarizing deadlines, and maintaining a solid reminder system;
• Handling general administration of file work;
• Preparing various accounting documents including but not limited to preparation of client accounts;
• Opening and closing client files, including preparing reports to clients and banks/lenders; and
• Any other duties, as assigned.

Qualifications

• Solid knowledge of real estate legal procedures and statutes;
• Knowledge of title insurance software;
• Experience with MS Office software;
• Knowledge of TeraView, Unity, and RealtiWeb;
• Knowledge of Soluno accounting software;
• Strong knowledge of real estate law;
• Excellent attention to detail, including the ability to proofread and format documents, time management and organizational skills;
• Ability to multi-task;
• Professional, tactful, and highly dependable;
• Excellent oral and written communication skills;
• Ability to work both independently and in a team environment;
• Has immense pride in their work; and
• Work collaboratively in a workplace with dignity and respect.
• 5+ year(s) of previous real estate experience
• Experience with commercial purchase and sale transactions would be considered a strong asset
• Experience with builder transactions/development work would be considered a strong asset
• Minimum of a law clerk diploma or equivalent combination of work experience and education

Key Perks

• Comprehensive medical & dental coverage
• Wellness & education/training programs
• Client service bonus eligibility
• Generous PTO (paid time off)
• The opportunity to work with a team that truly values company values, client services, their Ottawa community, and their families. We believe all deserve the same amount of unwavering commitment.
• Our team offers a supportive environment and a high quality level of professionalism

Please note only candidates who match the requirements will be contacted for this role. We are consistently reviewing applications to identify a potential match with any of the other various opportunities we are working on.