Real Estate Administrative Assistant

Treena Elliott Recruitment; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A real estate agency in Calgary is seeking a highly organized Real Estate Administrative Assistant to manage full-cycle paperwork and support a team of real estate agents. The ideal candidate will possess strong communication and organizational skills, be tech-savvy, and have a client service mindset. This position offers flexibility with remote work options and a supportive team environment.

Benefits

Parking included

Flexible start/end times

Supportive, collaborative team environment

Client referral bonus

Qualifications

• Ability to juggle multiple tasks and manage a busy calendar.
• Familiarity with contracts, titles, and financing basics is an asset.
• Proven experience in client service roles.

Responsibilities

• Manage full-cycle real estate paperwork and documentation.
• Support a team of three real estate agents effectively.
• Coordinate client care and appreciation initiatives.

Skills

Strong communication skills

Organizational skills

Detail-oriented

Tech savvy

Client service mindset

Proactive & resourceful

Discretion & trustworthiness

Flexibility & resilience

Tools

MLS systems

CRMs

Mac

Dropbox

Digital marketing tools

Job description

Location: 17th Ave SW, Calgary (parking included)

Schedule: Full-time, Monday–Friday (8–4 or 9–5), with flexibility for 1 remote day per week and comfortable with some irregular hours (real estate doesn’t always follow 9–5)

Are you detail-oriented, highly organized, and passionate about supporting clients and a growing real estate team?

We’re looking for a Real Estate Administrative Assistant who can balance efficiency, accuracy, and professionalism with warmth and client care.

Please include a resume AND cover letter. In your cover letter, tell us why this role appeals

to you.

What You’ll Do

• Manage full-cycle real estate paperwork: listings, contracts, photos, inspections, trades, for-sale signs, and buyer/seller documents.
• Support a team of three real estate agents (approx. 75% of role), plus provide personal assistant support (25%).
• Handle inbox management, scheduling, and client requests with urgency and professionalism.
• Double-check contracts, data, listings, and documents for accuracy (dates, legal wording, measurements).
• Coordinate client care and appreciation initiatives, including two annual events and gift programs.
• Assist with analytics, reporting, and task prioritization—focusing on what drives results.
• Suggest process efficiencies and ensure smooth, well-organized day-to-day operations.
• Support occasional social media and marketing tasks, ensuring brand voice and style are maintained.

What We’re Looking For

• Strong communication skills: clear, professional writing and speaking; tactful and polite with clients, agents, and service providers.
• Organizational & time-management strengths: able to juggle multiple tasks, manage a busy calendar, and set priorities effectively.
• Detail-oriented & accurate: diligent with contracts, dates, and small but important details.
• Tech savvy: confident with MLS systems, CRMs, Mac, Dropbox, scheduling tools, email management, and digital marketing tools.
• Marketing & branding awareness: understands how to present a property, post on social media, or prepare newsletters while maintaining brand voice.
• Client service mindset: warm, professional demeanor; quick to follow up and anticipate client needs.
• Proactive & resourceful: independent, self-starter who finds solutions and doesn’t need constant direction.
• Discretion & trustworthiness: able to handle sensitive information (financials, personal details) with confidentiality.
• Real estate knowledge: familiarity with contracts, titles, and financing basics is an asset.
• Flexibility & resilience: comfortable with changing priorities and occasional evenings/weekends when real estate demands it.

Perks

• Parking included
• Flexible start/end times (8–4 or 9–5)
• Supportive, collaborative team environment
• Client referral bonus

If you thrive on organization, accuracy, and client service—and you enjoy being the go-to person who keeps everything running smoothly—this could be the role for you.