Proposal Coordinator & Earth Environment

WSP USA; Toronto; Hybrid; CAD 70,000 - 98,000; Full time

Job summary

A leading engineering firm is seeking a Proposal Coordinator in Toronto, Canada, to help manage transformative projects. This role involves writing and editing proposals, analyzing client needs, and collaborating with teams. The candidate should have a Bachelor's degree and 2 years' experience in a related field. Proficiency in Microsoft Office and Adobe tools is required. Competitive compensation offered, with flexibility for remote work opportunities.

Benefits

Flexible work arrangements

Career growth opportunities

Comprehensive benefits package

Qualifications

• Minimum 2 years of experience in proposal coordination or a similar role.
• Proficiency in Microsoft Office and Adobe Creative Cloud.
• Knowledge of federal government proposal processes is an asset.

Responsibilities

• Coordinate, write, and edit proposals ensuring clarity and compliance.
• Analyze RFPs and develop strategies aligning with client needs.
• Manage proposal schedules and facilitate collaboration across teams.

Skills

Proposal coordination

Communication skills

Time management

Analytical thinking

Education

Bachelor’s degree in journalism, communications, or related

Tools

Microsoft Office

Adobe Creative Cloud

Job description

What if you could redefine what’s possible? With us, you can.

You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory, and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers.

We are Visioneers. We are WSP.

The Opportunity

Shape Something Different – You’re not just looking for another job—you want to make an impact. In this role, you’ll help secure transformative Earth & Environment projects across Canada by crafting proposals that influence how communities thrive and sustainability goals are achieved. This position can be based out of offices around the GTA, Ottawa, or Nova Scotia , offering flexibility and connection to regional teams.

Your Impact

• Coordinate, write, and edit proposals from kick-off through delivery, ensuring clarity and compliance with WSP brand standards.
• Analyze RFPs and develop strategies that align with client needs and position WSP for success.
• Manage proposal schedules and facilitate collaboration across distributed teams to meet deadlines.
• Adapt CVs, project descriptions, and boilerplate content to create compelling submissions.
• Support interview preparation and develop presentations that resonate with clients.
• Contribute to continuous improvement by participating in debriefs and refining best practices.

The Skills That Set You Apart

• Bachelor’s degree in journalism, communications, science, engineering, business, or a related discipline.
• Minimum 2 years of experience in proposal coordination or a similar role within professional services or consulting.
• Proficiency in Microsoft Office and Adobe Creative Cloud (InDesign, Acrobat); familiarity with CRM tools and AI applications.
• Knowledge of federal government and public works proposal processes is an asset.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment, with flexibility for occasional overtime and travel.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors, and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea , mentor , or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition —because your growth drives ours .
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP #WithUsYouCan #LI-Hybrid

Compensation

BC, AB, SK, NWT & NT: $77,400 - $102,500

MB & ON: $70,600 - $97,200

NB, NL, NS, PEI & QC: $69,900 - 92,900

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

If you're driven by purpose and impact, we’d love to hear from you. Apply now and take the first step toward a rewarding career with us.

WSP

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)