Project Coordinator, Site Services

Backwoods; Canada; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading Indigenous-owned construction firm is seeking a Project Coordinator to provide support for estimating, contract review, procurement, and cost control. The ideal candidate will have over 3 years of experience along with advanced skills in Excel and Power BI. Key responsibilities include supporting project financials, tracking budgets, and maintaining reporting tools. Candidates must demonstrate their skills during the interview. This role offers a chance to contribute to the success of Indigenous communities in Canada.

Qualifications

• 3+ years’ experience in a Project Coordinator, Project Controls, Estimating, or similar role.
• Strong experience with estimating, cost control, and project financials.
• Experience with PO setup, approvals, and invoice attestation.
• Highly detail-oriented with strong organizational skills.

Responsibilities

• Support estimating activities including quantity take-offs and pricing summaries.
• Assist with review of contracts, subcontracts, and work orders.
• Track budgets, commitments, actuals, and forecasts.
• Build and maintain Excel-based estimating and cost control tools.

Skills

Advanced Excel skills

Power BI

Estimating

Cost control

Project financials

Organizational skills

Detail-oriented

Tools

Excel

Power BI

Job description

Backwoods Energy Services is 100% Indigenous-owned and provides construction services to the oil, gas, and utility industries in north-western Alberta. We are the one of the largest Indigenous community owned companies in Alberta and focus on building lasting client relationships with a commitment to safety excellence and quality service. Our business consists of five operating divisions: Civil Works and Clearing, Environmental Services, Pipeline and Integrity Maintenance, Matting Supply and Installation and Security Services. Our mission is to drive economic opportunity by empowering Indigenous people and communities.

Role Overview

The Project Coordinator provides hands‑on, detail‑driven support across estimating, contract review, procurement, cost control, and reporting . This role is critical to ensuring projects are set up correctly, costs are controlled, invoices are accurate, and data supports sound decision‑making.

This position is ideal for someone who is strong in Excel , capable in Power BI , and comfortable working with estimates, contracts, POs, approvals, and invoice attestation .

Key Responsibilities

• Support estimating activities including quantity take‑offs, cost build‑ups, and pricing summaries
• Maintain estimating templates and historical cost data
• Support handover from estimating to operations to ensure scope, assumptions, and risks are understood

Contract & Commercial Support

• Assist with review of contracts, subcontracts, POs, and work orders
• Track commercial terms, payment provisions, changes, and key obligations
• Maintain contract and change logs
• Set up and manage purchase orders aligned with approved budgets and contracts
• Coordinate approval workflows for POs, changes, and commitments
• Support invoice verification and attestation , ensuring alignment with POs, contracts, quantities, and rates
• Resolve invoice discrepancies with operations, finance, and vendors

Cost Control & Reporting

• Track budgets, commitments, actuals, and forecasts
• Analyze and report cost variances
• Support monthly reporting, accruals, and forecasts

Data & Analytics

• Build and maintain Excel‑based estimating and cost control tools
• Develop and maintain Power BI dashboards for project and leadership reporting
• Ensure data accuracy, consistency, and version control

Required Qualifications

• 3+ years’ experience in a Project Coordinator, Project Controls, Estimating, or similar role
• Strong experience with estimating, cost control, and project financials
• Experience with PO setup, approvals, and invoice attestation
• Advanced Excel skills (formulas, pivots, structured trackers)
• Experience using Power BI for reporting and dashboards
• Highly detail‑oriented with strong organizational skills

Interview Requirement

Candidates must demonstrate Excel and Power BI skills during the interview.
This includes walking through tools, dashboards, or reports they have built or used in a project environment.

Résumé-only experience will not be considered sufficient.