PROJECT COORDINATOR (BAND LEVEL 5)

Memorial University: Career Development; San Juan de Terranova; On-site; CAD 53,000 - 64,000; Full time

Job summary

A Canadian university is seeking a Project Coordinator to support research and operational activities in its Educational Research Laboratory. The ideal candidate has 2-3 years of project coordination experience and a two-year college diploma in a related field. Key responsibilities include updating project status reports, coordinating lab tours, and managing office supplies. This is a contractual position with a salary range of $53,729 - $63,029 per annum.

Qualifications

• 2-3 years of experience in project coordination.
• Completion of a two-year college diploma in a related field is required.
• Excellence in Microsoft Office Suite is essential.

Responsibilities

• Support research and operational activities in an Educational Research Lab.
• Update Gantt charts and project status reports.
• Coordinate lab tours and health safety programs.

Skills

Project coordination experience

Organizational skills

Time management

Collaboration skills

Communication skills

Proficiency in MS Office Suite

Education

Two-year college diploma in a related field

Job description

October 2, 2025

PROJECT COORDINATOR (BAND LEVEL 5)

Department of Process Engineering, Faculty of Engineering and Applied Science (Contractual Position to March 31, 2026)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval. This position is funded through an external grant.

DUTIES

Reporting to the Principal Investigator (PI), the Project Coordinator will support research, learning, and operational activities that take place in an Educational Research Laboratory. Duties include:

• taking detailed meeting minutes with prioritized action items from weekly meetings and client meetings;
• updating Gantt charts and project status reports (Word and PowerPoint);
• creating and editing Teams channels for projects, tasks, and details;
• keeping Teams tasks up-to-date;
• transferring action items from meeting minutes to Teams tasks and details;
• updating the Kanban (whiteboard) daily;
• providing personnel support (onboarding, leave management, etc.);
• keeping PI’s curriculum vitae up to date;
• drafting correspondence for the PI’s signature;
• planning events;
• processing travel and hosting claims;
• scheduling meetings;
• performing software and computer management (IT service requests, monitoring software licenses, etc.);
• ordering and managing office and lab supplies inventory;
• coordinating lab tours (camps, schools, industry visits, etc.);
• supporting health and safety programs;
• coordinating lab cleaning;
• and performing other related duties as required.

Qualifications

Experience (2-3 years) in project coordination; completion of a two-year college diploma in a related field is required; or an equivalent combination of experience and training may be considered. Proficiency in computer skills and in-depth knowledge of relevant software such as MS Office Suite is essential, as is knowledge of standard office administrative practices and procedures. The ideal candidate will have excellent organizational, time management, collaboration, and communication skills. The successful applicant must be able to work independently and in a team environment.

SALARY $53,729 - $63,029 per annum (Non-Bargaining)

CLOSING DATE October 17, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [e-mail] directly and we will work with you to make appropriate arrangements.