Project Coordinator

Johnson Controls; Dartmouth; On-site; CAD 54,000 - 68,000; Full time

Job summary

A global leader in building solutions is seeking a detail-oriented Administrative Coordinator in Dartmouth, Nova Scotia. This role involves assisting Construction Managers and Project Managers in project documentation, ordering materials, and ensuring timely delivery of equipment. The ideal candidate is bilingual in English and French, has strong skills in Microsoft tools, and possesses excellent communication abilities. A competitive salary between CAD 54,000 and 68,000 along with comprehensive benefits is offered, establishing this as a significant career opportunity.

Benefits

Competitive pay

Paid vacation, holidays, and sick time

Comprehensive benefits package

On-the-job training opportunities

Employee discount programs

Qualifications

• Must be organized, detail-oriented and self-motivating.
• Experience dealing with customers.
• Must pass a pre-employment background check.

Responsibilities

• Assist Construction Managers and Project Managers with coordination and documentation.
• Monitor the status of projects related to fire alarm, suppression, and sprinkler.
• Order equipment and coordinate project-related tasks.

Skills

Proficient in Microsoft Windows

Knowledge of ACE, OAsys, Job Cost Systems

Excellent verbal and written communication skills

Bilingual in English and French

Ability to multitask and prioritize

Education

High School diploma or equivalent

Associate's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's What We Have To Offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).
• This is an office position.

What You Will Do

Reporting to the Regional Lead Project Coordinator, responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How You Will Do It

• Operations Administrative Support uploading and maintaining Projects and Contracts via Job Design/ BBI
• Monitor the status of projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sales reps as to when material and/or labor is required
• Ensure that the required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or the construction manager the customer’s labor requirements
• Order equipment, and ensure that the customer receives the material when needed
• Report to department managers on project status
• Process change orders, releasing equipment, filing Certificate of Insurance, and Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed
• Coordinate the delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work-in-progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/ Follow Ups with Sales Team in regard to project bookings, releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
• Contact customers when identified as necessary as part of DMS or for very simple reasons
• Responsible for accounts payable
• Responsible for new vendor set up
• Time entry / payroll for field crew and project managers
• Cost transfers

What we look for

Required

• Proficient in Microsoft Windows, Word, Excel, Power Point.
• Knowledge of ACE, OAsys, Job Cost Systems.
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multitask and prioritize among assignments with a strong adherence to deadlines
• Excellent verbal and written communication skills
• Must be organized, detail-oriented and self-motivating.
• Must pass a pre-employment background check
• Positive Attitude, Punctual and Accountable
• Experience dealing with customers
• Must be Bilingual in English and French.

Preferred

• Associate's Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service-oriented position
• Electrical/Fire and Sprinkler industry experience preferred

HIRING SALARY RANGE: $54,000-68,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us