Project Administrator – Halifax

EXP; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing architectural and engineering firm in Halifax is seeking an Administrative Assistant to support project management and administrative tasks. The ideal candidate should have over five years of administrative experience, particularly in the architectural or engineering sector, along with strong organizational and communication skills. You will assist with client meetings, document control, and various administrative duties to ensure the smooth operation of projects.

Qualifications

• 5+ years working in Administration.
• Experience in the Architectural & Engineering industry.
• Excellent verbal and written communication skills.

Responsibilities

• Assist the Project Manager on various project administrative duties.
• Attend and take minutes at Client and User group meetings.
• Perform and maintain Document Control.

Skills

Administration

Organization

Communication

Time Management

Multi-tasking

Tools

Newforma

Procore

Job description

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Your work environment at EXP

We are seeking an individual who is excited to participate with an established Design team and be a part of the Buildings Group, based in Halifax, Nova Scotia. This position will assist the Project Manager on various project administrative duties for large Architectural projects.

What a day at EXP has in store for you

• Attend and take minutes at Client and User group meetings
• Assist staff with client presentations, meetings and travel scheduling
• Perform and maintain Document Control
• Maintain and organize document files
• Provide Administrative support during all design phases of Architectural projects
• Perform any other Administrative duties and responsibilities as required

What your experience looks like

• 5+ years working in Administration
• Experience in the Architectural & Engineering industry
• Advanced typing, proofing and formatting skills
• Excellent grammar verbal and written communication skills
• Excellent time management and prioritization skills
• Must be very well organized
• Excellent at multi-tasking and paying attention to detail
• A great team player
• Driven individual that handles tight deadlines well
• Resourceful and adapts quickly to new software, methodology or technologies
• Newforma & Procore software knowledge would be an asset
• Experience with governmental agencies would be an asset
• Experience with assisting in Contract Administration would be an asset
• Knowledge and experience with Healthcare projects would be an asset

About Us

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address : [e-mail].

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Job Info

• Job Identification 110032
• Posting Date 03 / 07 / 2025, 08 : 52 PM
• Job Schedule Full time
• Locations 90 Lovett Lake Court, Halifax, NS, B3S0H6, CA

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