Project Administrator

CEDA International; Town of Bonnyville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading industrial services provider in Bonnyville is looking for a Project Administrator. This role involves reviewing and entering LEMs from the field, ensuring accuracy before submitting to clients. Candidates should have 2-3+ years of experience in project administration, strong knowledge of project costs, and excellent communication skills. This position offers competitive wages, comprehensive benefits, and opportunities for career growth in a supportive environment.

Benefits

Competitive wages

Health spending account

Matching pension contributions

Qualifications

• 2-3+ years of related work experience.
• General knowledge of project costs, budgeting, accounts payable, accounts receivable, and payroll.
• Exceptional communication skills (written and verbal).

Responsibilities

• Review and enter LEMs from the field for accuracy.
• Enter service order information and maintain timesheets.
• Responsible for third-party billing and invoicing.

Skills

Microsoft Office – Excel (pivot tables)

Interpersonal communication skills

Organizational skills

Analytical ability

Job description

In a complex and ever-changing world, we’re the ones who get it done. CEDA is where resourcefulness meets inventiveness, where experience meets innovation and where challenges inspire world-class solutions. With over 50 years of hands‑on experience, our skilled workforce takes on the toughest industrial projects with determination, ingenuity and a results‑driven approach—always with safety at the forefront.

We help industries thrive by delivering reliable industrial and environmental services that maximize production, mitigate risk and prevent costly outages. Powered by cutting‑edge technologies, CEDA provides more than 120 specialized services and cost‑effective solutions across North America, creating exceptional value for our clients.

We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.

If you’re ready to take the next step in your career, CEDA has opportunities for you!

Job Description

CEDA is hiring a Project Administrator to join our team in Bonnyville. Reporting to the Business Services Manager, the primary responsibility of the Project Administrator is to review & enter LEMs from the field to ensure accuracy before submitting them to the client for approval.

What We Offer:

• Competitive wages, excellent benefits, health spending account and matching pension contributions starting on your first day!
• The shift is Monday-Friday, 40 hours per week
• Skill development and opportunity for career growth

Key Duties & Responsibilities:

• Responsible for dispatching and entering actuals for various Eastern Mechanical, PV & CC Clients
• Entering service order information into summaries to submit to client for review and approval.
• Maintain and review timesheets for accuracy; tracking hours to ensure overtime is charged correctly, ensuring all equipment, travel and rentals are billed.
• Responsible for third party billing.
• Responsible for ensuring all service orders are entered, approved and prepared for invoicing.
• Tracking and maintain costs for Supervisors and Project Manager
• Provide other administrative support as required

Role Specifications:

• 2-3+ years of related work experience;
• General knowledge of project costs, budgeting, accounts payable, accounts receivable and payroll;
• Knowledge of Microsoft Office – Excel (pivot tables) and Word
• Exceptional interpersonal and communication skills (written and verbal);
• Well established organizational and time management skills;
• Analytical ability, with a process improvement approach;
• Excellent verbal, presentation and written communication;
• Self‑starter and takes initiative;
• Keen ability to pay attention to detail;
• Ability to work within fast‑paced, team dynamic and changing priority environment but also to work independently with minimal supervision;

Personal Characteristics:

• Managing multiple priorities and tight deadlines, especially during payroll, invoicing, and month‑end cycles.
• Ensuring accuracy while processing high volumes of financial and administrative data.
• Responding effectively to changing priorities and short‑notice requests.
• Maintaining confidentiality and compliance when handling sensitive information.

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.