Program Support Coordinator

Seaspan ULC; Victoria; On-site; CAD 73,000 - 91,000; Full time

Job summary

A leading shipbuilding company in Victoria is seeking a Program Support Coordinator to develop and manage project documentation and support project delivery. The ideal candidate will have a diploma in Business Administration, 4+ years of office experience in a technical setting, and strong organizational skills. This role offers a competitive salary and a comprehensive benefits package including health and wellness options. Security clearance will be required, ensuring the safeguarding of sensitive information.

Benefits

Comprehensive health benefits

Wellness programs

$500 personal spending account

Qualifications

• 4+ years of office experience in a high-security environment.
• Ability to communicate across departments effectively.
• Experience in government contracting is advantageous.

Responsibilities

• Develops and manages documentation for project management.
• Creates and maintains templates and reports.
• Coordinates project activities and milestone events.

Skills

Confidential support

Organizational skills

Advanced computer skills

Attention to detail

Analytical abilities

Communication

Education

Diploma in Business Administration

Tools

MS Word

Power BI

SharePoint

Excel

PowerPoint

Adobe Standard

Enterprise Resource Platform (ERP)

Job description

Overview

The Program Support Coordinator (Limited-Term) develops and manages documentation for the Program and Project Management Offices. This role involves generating periodic reports, reviewing documents, creating and maintaining databases, providing essential support for project delivery, and ensuring all documentation is updated promptly for distribution to internal and external stakeholders.

Note: Due to business needs, this position is required to be fully on-site based at 825 Admirals Road, Victoria, BC. This is a 4-month limited term employment with eligible benefits.

What You'll Do

• Provides confidential support primarily to the program and project management directors and, secondarily, to the program and project teams.
• Creates and maintains templates and reports across various programs (e.g., MS Word, Excel, PowerPoint, and BI).
• Assists with program and project meetings by preparing documents such as presentations, detailed technical minutes, reports, and more.
• Develops program deliverables, including feasibility and materials reports, and collaborates with other departments to collect essential project data.
• Reviews and assesses project documentation to ensure it meets contractual and technical standards; when changes are required, coordinates with stakeholders to implement them.
• Reviews program management plans to identify contractual updates and collaborates with internal stakeholders to implement necessary changes.
• Processes data using various MS Office programs to support project requirements, ensuring the data is easily understood and presented in accordance with contractual guidelines.
• Organizes training and assists the program and project management teams in supporting the delivery of programs.
• Coordinates and executes project activities and key milestone events.
• Receives Controlled Goods documentation from external stakeholders and requires an ASCO certification for receipt of documents.
• Carry out any other duties as needed.

What You'll Bring

• A diploma in a relevant field, preferably Business Administration.
• At least 4 years of office experience in an industrial or technical setting that demands high security, confidentiality, and organizational skills.
• Experience with an Enterprise Resource Platform (ERP) is considered an asset.
• Experience in designing, updating, and managing project data templates and reports.
• Experience in government contracting is viewed as an advantage.
• Good judgment and prioritization abilities.
• Proficient in advanced computer skills including MS Word, SharePoint, Power BI, Excel, PowerPoint, Adobe Standard, and ERP.
• Strong attention to detail and analytical abilities.
• Good understanding of record retention standards.
• Ability to handle numerous priorities within a matrix environment.
• Ability to influence others and manage expectations.
• Ability to communicate across different departments and organizational levels.
• Ability to obtain security clearance for work on government contracts.
• Capability to manage and safeguard highly sensitive information.

Why you'll love working here

• This role provides you a very competitive salary in line with the successful candidate’s experience.
• We also provide the best-in-class health and wellness benefits package for this position, including extended health care (e.g. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more), dental care, vision care, a $500 personal spending account, and an Employee Family Assistance Program (EFAP).

The estimated salary for this position is $73,800 - $90,200. In determining final salary, Seaspan considers many factors including the successful candidate’s skills and experience as well as position location and internal equity. The final base salary offer will be at the company’s sole discretion and presented as part of a competitive total compensation package.

About Us

Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.

To learn more, visit our website: seaspan.com

This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations (ITAR) and the U.S. Arms Export Control Act. In compliance with ITAR, the successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act. The successful candidate will be required to maintain their security clearance throughout their employment in this position.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at [e-mail] for confidential support. We are committed to providing an inclusive and accessible environment.