Program Assistant FCE South LA

Volunteers of America Los Angeles; Canada; On-site; CAD 45,000 - 55,000; Full time

Job summary

A community service organization in Canada is seeking a dedicated individual to support Family Advocates and coordinate social service activities. This role involves monitoring documentation, coordinating events, and providing necessary training. Candidates should possess a High School Diploma or GED, experience in monitoring program data, and be able to interact with children in a busy setting. Bilingual candidates in English and Spanish are preferred. Competitive salary and supportive work environment offered.

Qualifications

• Must pass a fingerprint clearance and background check.
• TB clearance within 6 months of hire.
• Annual Influenza vaccination required between Nov 1 - Mar 31.
• Health screening at the time of employment.

Responsibilities

• Provide support and training to Family Advocates.
• Review documentation for completion and conformity.
• Assist in coordination of Policy Council meetings.
• Compile data, prepare reports, and submit forms.
• Coordinate events and monitor site budgets.

Skills

Ability to lift up to 50 lbs

Bilingual in English and Spanish

Excellent organizational skills

Attention to detail

Education

High School Diploma or GED equivalent

A.A Degree in Social Services (preferred)

Job description

Career Opportunities with Volunteers of America Los Angeles

A great place to work.

Current job opportunities are posted here as they become available.

ESSENTIAL DUTIES

• Provides support and training to Family Advocates as needed, including training for frequently used tools such as the Strengths and Needs Tool and the Individualized Family Partnership Agreement. Coordinate child plus user group on a monthly basis to provide updates and support for family advocates
• Adequately review documentation for completion and conformity, check parent volunteer time sheets for accuracy, and review notes to ensure Family Advocates are conducting proper case management and follow-up with families
• Assists with coordination of Policy Council and Parent Center Committee meeting clusters. Work with site staff to collect documents from the meetings to submit for EOM paperwork
• Coordinate social service area activities with other area specialists such as Managers, Coordinators, Site Supervisors, and Family Advocates. Collect and process parent center activity requests and monitor site budgets
• Compile data, prepare information, and submit reports and administrative forms in a timely manner
• Assist staff in providing and/or referring families for appropriate services
• Update site parent center boards to ensure all required postings are up to date
• Assist with sponsored events such as the Parent Appreciation Day event for the EOY Parent Volunteers, coordinating transportation for parents as needed to policy council meetings and trainings, and coordinate holiday or referral donation pick up and distribution with family advocates

REQUIREMENTS

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Proof at the time of hire
  • TB clearance within 6 months’ prior
  • Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
  • Able to lift up to 50 lbs.
  • Frequently kneel and squat
  • Ability to move quickly

EDUCATION

• High School Diploma or GED equivalent

EXPERIENCE

• Minimum 6 month of experience monitoring & tracking program data.
• Minimum of 3 months of monitoring and analyzing data
• Experience networking with community partners

PREFERRED QUALIFICATIONS

• A.A Degree in Social Services or related field
• Knowledge of Early Head Start/Head Start program.
• Bilingual in English and Spanish (written and verbal)
• Demonstrates excellent organizational skill and attention to detail.

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.