personal assistant - office

Starline Windows; Langford; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local window manufacturing company in Langford is seeking a dedicated administrative professional to assist with daily operations, communication, and record-keeping tasks. The ideal candidate will have excellent organizational and communication skills, with 1-2 years of experience required. This on-site role offers health benefits and the opportunity to work with a collaborative team.

Benefits

Health care plan

Qualifications

• 1-2 years of experience in a relevant field.
• Proficient in communication and time management.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Answer electronic enquiries.
• Liaise with management, union officials, and HR consultants.
• Arrange travel and related itineraries.
• Set up and maintain filing systems.
• Type and proofread documents.
• Perform data entry.
• Work with marketing to communicate messages.
• Perform basic bookkeeping tasks.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Team player

Time management

Accountability

Dependability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Simply Accounting

Google Drive

Data administration

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Work setting: On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Assist with staff consultation and grievance procedures
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Simply Accounting
• Google Drive
• Data administration

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Business process management

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Time management
• Accountability
• Dependability

Benefits

Health benefits

• Health care plan