People & Culture (HR) and Payroll Assistant

Ontario Energy Board; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A public utilities regulator in Toronto is seeking a People and Culture (HR) & Payroll Assistant for a 12-month contract. The role involves supporting payroll processing, assisting with HR tasks, and maintaining compliance with regulations. Ideal candidates will have a relevant diploma, payroll certification, and experience in a unionized environment. Strong attention to detail and excellent communication skills are required for this position.

Qualifications

• Minimum of two (2) years’ experience providing HR and Payroll support in a unionized environment.
• Strong knowledge of payroll practices, regulations, and compliance requirements.
• Excellent written and verbal communication skills.

Responsibilities

• Support processing of bi-weekly and monthly payroll within prescribed timelines.
• Assist with processing all payroll requirements and annual payroll deliverables.
• Produce divisional and payroll reports from HRIS and payroll systems.

Skills

Payroll processing

HR support

Microsoft Office

Communication skills

Organizational skills

Education

Post-secondary diploma in payroll, HR, finance or related field

Payroll Compliance Practitioner certification

Tools

HRIS (preferably Dayforce, SuccessFactors)

Payroll systems

Job description

Overview

Reporting to the People Operations Manager, the People and Culture (HR) & Payroll Assistant will provide HR and payroll support to meet timelines, reconciliation and reporting requirements as well as coordinate and facilitate administrative processes to ensure efficient P&C operations. Responsibilities also include researching and providing recommendations on business solutions to support operational initiatives, supporting programs, data entry and integrity and leading specialized projects as required.

This is a 12-month contract with the possibility of extending.

Responsibilities

• Support the Sr Analyst with the bi-weekly and monthly payroll processing within prescribed timelines and committing payroll for payment.
• Assist Sr Analyst with processing all applicable payroll requirements, e.g. retro, bi-weekly pay, top-up, pay adjustments, termination pay, ROE etc.
• Assist and support on annual payroll deliverables, e.g., incentive, across the board increase, annual audit etc.
• Produce divisional and payroll reports (remittance, third parties, pension, GL), ad hoc, bi-weekly, monthly, quarterly, and annual report from P&C HRIS, payroll systems and other systems.
• Provide backup and support duties to ensure operational needs, delivery targets and timelines meet business requirements.
• Maintain sensitive information in all formats, and correspondence that meet legislation, standards, policies, and confidentiality requirements.

Qualifications

• A post-secondary diploma in payroll, HR, finance, or any related field.
• Completion of Payroll Compliance Practitioner certification from the National Payroll Institute, or equivalent is considered an asset.
• A minimum of two (2) years’ experience providing HR and Payroll support in a unionized environment is required
• A minimum of two (2) years’ experience with HRIS and payroll systems in a related setting is required.
• Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint), Teams.
• Knowledge of Human Resources systems (preferably Dayforce, SuccessFactors, HR Downloads)
• Strong knowledge of payroll practices, regulations, and compliance requirements.
• Understanding and working knowledge of records management, HRIS systems, collective agreements, employment/labour relations, Occupational Health and Safety legislation, privacy legislation and benefit plans.
• Strong organizational skills: exceptional attention to detail and follow-through and ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills

Pursuant to the Accessibility for Ontarians with Disabilities Act, the Ontario Energy Board will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request. We request that candidates seeking accommodation identify their particular accommodation needs as soon as possible in the job selection process. Questions concerning the availability of accommodation in the recruitment process may be forwarded by email to [e-mail].