Payroll Specialist (EST hours) - Edmonton

Keolis Commuter Services; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading transportation services provider is seeking a Payroll Specialist in Edmonton. This full-time role involves managing payroll for the organization, ensuring accuracy, compliance, and timely payments. The ideal candidate will have strong skills in payroll software and Microsoft Excel, with at least 3 years of experience. Familiarity with UKG software is preferred. Join to contribute to a key function in human resources while working in an essential organizational role.

Qualifications

• Minimum of 3 years of experience in a similar role.
• PCP certified or working towards PCP qualification would be an asset.
• Proven experience in payroll processing.

Responsibilities

• Process payroll for employees, ensuring accurate calculations of wages.
• Utilize UKG software to manage payroll systems and generate reports.
• Ensure compliance with payroll regulations and tax laws.

Skills

Attention to detail

Analytical skills

Communication skills

Time management

Education

College diploma or University Degree in Business Administration

Tools

UKG software (Ultimate, Kronos)

Microsoft Excel

Job description

Overview

Payroll Specialist (EST hours) - Edmonton

Join to apply for the Payroll Specialist (EST hours) - Edmonton role at Keolis Commuter Services.

Description

Role purpose : The Payroll Specialist will be responsible for managing and processing payroll for the organization, ensuring accuracy, compliance with regulations, and timely payment to employees. The ideal candidate will have expertise in using HCM software to streamline payroll processes and enhance reporting capabilities. This role can be based out of Edmonton, AB, but will handle payroll duties for the province of Quebec working Eastern hours (ex. 7am - 3:30 MDT).

Qualifications

• College diploma or University Degree in Business Administration or equivalent
• Minimum of 3 years of experience in a similar role
• PCP certified or working towards their PCP qualification would be an asset
• Strong knowledge of HCM Payroll functions while supporting multiple provinces
• UltiPro system (UKG, Ultimate or Kronos) experience would be an asset
• Proven experience in payroll processing
• Proficiency in payroll software and Microsoft Excel
• Fluency in French is not a requirement, but any level of French would be an asset.

Skills

• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication skills, both written and verbal
• Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines

Responsibilities

• Process payroll for employees, ensuring accurate calculations of wages, deductions, and benefits.
• Utilize UKG software to manage payroll systems, including inputting data, generating reports, and troubleshooting issues.
• Ensure compliance with payroll regulations and tax laws, keeping up to date with changes in legislation.
• Maintain employee records and payroll documentation, ensuring confidentiality and security of sensitive information.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Collaborate with HR and finance departments to ensure alignment on payroll-related matters.
• Assist with audits related to payroll and ensure compliance with internal policies and procedures.
• Prepare and submit payroll tax filings and ensure timely payments to tax authorities.
• Generate all payroll-related reports using the payroll system.
• Issue Records of Employment (ROE) within legislated timelines.
• Participate in the reconciliation of T4 slips and RL-1 at year-end.
• Manage and track vacation and sick leave banks.
• Act as the go-to person for all payroll-related inquiries
• Ability to communicate effectively and maintain highest level of company standards
• Verify timekeeping records and consult supervisors / managers about any discrepancies
• Manually enters ad hoc time, such as meetings, to employees’ timecards
• Process involuntary deductions such as levies and garnishments
• Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick days
• Contact various department supervisors / managers for any missed times
• Other duties as assigned
• Oversee and direct all payroll preparation according to CBA – collective bargaining agreements, policies, and procedures
• Develop systems to process payroll account transactions
• Ensure compliance with applicable laws and payroll tax obligations
• High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions
• Reporting: Accrued payroll and Accrued vacation / PTO reporting

Employment details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Truck Transportation

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