PAYROLL CLERK

M’Chigeeng First Nation; M’Chigeeng; On-site; CAD 50,000 - 70,000; Full time

Job summary

A First Nation community organization in Ontario is seeking an experienced Payroll Officer to ensure accurate payroll processing and compliance with policies. The ideal candidate will have strong analytical and IT skills, coupled with a College Diploma in Business Administration or as a certified Payroll Compliance Practitioner, and experience in payroll processing. This role requires attention to detail, strong communication skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Five years of experience in payroll processing or related field.
• Must be a member of the Canadian Payroll Association or training for certification.
• Experience with Anishinabek culture is a strong asset.

Responsibilities

• Process employee payroll on ACCPAC payroll module.
• Monitor and record employee time sheets.
• Generate and distribute payroll reports timely.

Skills

Analytical skills

Attention to detail

Problem-solving

IT skills

Time management

Communication skills

Interpersonal skills

Education

College Diploma in Business Administration or Payroll Compliance Practitioner

High School Diploma

Tools

Excel

Microsoft Office

ACCPAC payroll module

Job description

ESSENTIAL FUNCTIONS

• Processing Payroll: Accurately processes employee payroll on the ACCPAC payroll module, including term and casual/on-call employees per payroll information forms approved by department managers.
• Monitors and records employee time sheets upon department manager approval
• Accurately calculates and records employee payroll details, including required payroll deductions; monitors and tracks employee attendance, vacation entitlement, sick leave credits, overtime and other leave entitlements based on department manager approval
• Ensure MFN’s Personnel Policy is adhered when processing payroll and by verifying attendance, sick leaves, etc.
• Ensures strict confidentiality and privacy is practiced at all times
• Monitors and maintains accurate management of payroll records and employee filing systems
• Reconciles employee and employer payroll deductions
• Prepares and reconciles payroll accounts with the general ledger
• Completes requests for pay-related documents including statements and verifications
• Keeps current and implements applicable payroll legislation requirements
• Reporting
• Ensure remittances are issued and submitted by the due date for the Teacher’s Pension Plan, Sun Life Pension Plan & Group Life Benefits, WSIB, CPP, Tax, EI and Family Responsibility Office
• Generates and distributes reports in a timely manner including remittance of employer and employee contributions by pay period, monthly and yearly reports for Teacher’s Pension Plan, Sun Life Group Pension Plan and Group Life Benefits
• Ensure reports are precise and submitted on time to MFN’s benefit providers
• Reviews and processes payroll year end reports for Finance Manager review and Approval

QUALIFICATIONS & REQUIREMENTS

• Preferred
  Must have College Diploma in Business Administration or certified Payroll Compliance Practitioner with five (5) years’ experience
• Minimum
  Must have High School Diploma and working toward a College Diploma in Payroll Compliance Practitioner or Business Administration with a minimum of three (3) years direct work related experience or equivalent education, certificates and experience
  Is a Canadian Payroll Association member in good standing or is training to become a certified Payroll Compliance Practitioner (PCP)
• Other
  Strong analytical skills, pays strict attention to detail and is a good problem solverExcellent IT skills with demonstrated proficiency in Excel, Microsoft office, and all ACCPAC modules
  Has strong organization and time management skills with proven ability to prioritize, handle multiple tasks to meet deadlines
  Must be self-motivated and able to work in a fast paced work environment; able to work with minimal supervision and is a strong team environment
  Maintains excellent employee and management relationships
  Has strong verbal and written communications and interpersonal skills
  Must be willing to participate in training deemed necessary by the Department Manager and committed to continuous professional development to apply new knowledge for creating improved efficiencies and implement recommendations
  Tact, diplomacy, professionalism and strict confidentiality are essential
  Experience and understanding Anishinabek culture and traditions; fluency in Anishinabemowin or is wiliness to learn are strong assets
  CRC requirement (30 days current, original or certified copy)

Criminal Reference Check (CRC) Rationale:M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft. The CRC must be current (30 days) and must be an Original.

Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certificationsto: