Operation Coordinator & Executive Assistant

WizeHire, Inc; Hamilton; On-site; CAD 60,000; Full time

Job summary

A growing real estate and property management group is seeking an Operations Coordinator/Executive Assistant to optimize operations and support the leadership team. This role demands strategic thinking, strong organizational skills, and the ability to manage multiple priorities effectively. Responsibilities include managing the executive’s calendar, coordinating meetings, and ensuring accountability across teams. Ideal candidates will have experience in a similar role and be proficient with tools like Google Workspace and CRM systems. Yearly compensation is set at $60,000.

Qualifications

• Must have strong organizational and time-management skills.
• Experience supporting an executive or leadership team is preferred.
• Ability to hold others accountable professionally.

Responsibilities

• Manage and optimize the executive’s calendar and priorities.
• Coordinate internal meetings, agendas, and action items.
• Identify inefficiencies and suggest improvements.

Skills

Tech-savvy

Strong organizational skills

Attention to detail

Confident communicator

Ability to work independently

Tools

Google Workspace

CRM/project tools

Job description

Description

The Operations Coordinator/Executive Assistant: This role is first and foremost an execution focused operations role. You will play a hands on role in driving initiatives across the business, helping translate strategy into action, coordinating projects, and ensuring that priorities actually move forward. You will work closely with the founder and leadership team to keep the business operating at a high level, align teams around key objectives, and ensure accountability across functions. You will act as a central hub between leadership, internal team members, and external partners to keep operations running smoothly and initiatives progressing.

This is not a passive admin role. You will be expected to think strategically, anticipate needs, solve problems, and execute with ownership. You’ll have real influence over how the business operates day-to-day and how key initiatives are implemented and scaled.

Responsibilities

• Manage and optimize the executive’s calendar, inbox, and priorities
• Coordinate internal meetings, agendas, follow-ups, and accountability
• Track action items across teams and ensure deadlines are met
• Assist with documentation, SOPs, and process organization
• Support hiring, onboarding, and internal communications
• Liaise with vendors, partners, and professional advisors
• Maintain organization across multiple business entities
• Identify inefficiencies and proactively suggest improvements

Qualifications

What We’re Looking For

• Tech-savvy (Google Workspace, task management tools, CRM/project tools)
• Strong organizational and time-management skills
• Close attention to detail with the ability to see the big picture
• Confident communicator (written and verbal)
• Comfortable holding others accountable in a professional way
• Ability to work independently and make judgment calls
• Experience supporting an executive or leadership team preferred

Nice to Have

• Experience in real estate, property management, or ventureship
• Familiarity with EOS or other operating systems
• Process improvement or operations background

Compensation

$60,000 yearly

About Pal Capital Group

We are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we’re looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.