Office Manager

Friendly Senior Living; Medicine Hat; On-site; CAD 50,000 - 65,000; Full time

Job summary

A manufacturing company in Medicine Hat is seeking an Office Manager to supervise administrative staff and ensure accurate financial reporting. The ideal candidate will have at least 3 years of office experience, ideally in a manufacturing setting, and be proficient in QuickBooks and Microsoft Excel. Responsibilities include financial management, supporting recruitment efforts, and becoming an expert in business systems. This position requires strong communication skills, attention to detail, and the ability to work independently.

Qualifications

• Minimum 3 years experience in an office environment, preferably with a Manufacturing company.
• Experience with QuickBooks accounting software and using inventory management systems required.
• Excellent knowledge of Microsoft software, especially Word and Excel.

Responsibilities

• Supervise administrative staff to ensure accurate and timely financial reporting.
• Work with bankers, customers, and suppliers to meet cash requirements.
• Become the company expert in business systems.

Skills

Attention to detail

Communication skills

Teamwork

Problem-solving

Tools

QuickBooks

Crystal Reports

Excel

Job description

S3 Group Ltd. in Medicine Hat is looking for a talented Office Manager with an eye for detail. Give us your best and we’ll give you ours.

Since 1966, our company has been designing and building specialized equipment, products, and custom components for end‑users and other manufacturers around the world. We know that being a great place to work means far more than getting paid. S3 fosters a respectful, teamwork environment where ideas are valued and everyone contributes with significance.

Duties and Responsibilities

• Supervise administrative staff to ensure vouchering, invoicing, cheque runs, bank reconciliations, month‑end financial statements and reports are accurate and sent to internal and external destinations on a timely basis.
• Work closely with S3 Group bankers, customers and suppliers to ensure cash requirements for the company are met.
• Become the company expert in business systems such as QuickBooks, MAX, Crystal Reports, and Excel.
• Assist Management in analyzing and determining future staffing needs and maintaining succession plans by coordinating ongoing recruitment, training and retention programs.

To Be Considered

• Minimum 3 years experience in an office environment, preferably with a Manufacturing company.
• Experience with QuickBooks accounting software and using inventory management systems required.
• Excellent knowledge of Microsoft software, especially Word and Excel and a solid understanding of GAAP.
• Preferred with some experience in general accounting functions such as bank reconciliations, cash flow analysis, invoicing, vouchering.
• Experience with financial month‑end preparations and reconciliation and in troubleshooting and problem‑solving.
• Able to organize multiple tasks and maintain a positive and cooperative team player.
• Capable of working with minimal supervision, and the ability to communicate effectively and to inspire confidence from supervisors, peers and subordinates.

Please apply with cover letter & resume.