Office Coordinator

Air-tek; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A dynamic office environment in downtown Toronto is seeking an experienced Office Coordinator to manage day-to-day operations. You will oversee office functions, maintain supplies, and assist new hires with onboarding. The ideal candidate is organized and proactive, demonstrating strong communication skills and the ability to work in a fast-paced setting.

Qualifications

• Strong interpersonal and communication skills.
• Ability to handle multiple priorities with accuracy and attention to detail.
• Experience working within office management or administrative roles.

Responsibilities

• Oversee daily office operations, ensuring a clean office.
• Manage health and safety requirements for a safe environment.
• Prepare and edit documents and reports as needed.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time-management skills

Multi-tasking

Attention to detail

Proficiency in Microsoft Office Suite

Education

College diploma or Bachelor’s degree

Job description

We are seeking a highly organized and proactive individual to serve as our Office Coordinator. This individual will be responsible for managing the day-to-day operation of our office environment. The ideal candidate is a people-oriented multitasker who thrives in a dynamic setting and is motivated to help build a positive workplace environment.

Key Responsibilities - Office Services

• Oversee daily office operations, including maintaining a clean office, ordering or picking up supplies, and supporting employees with facility related enquiries.
• Order and manage weekly lunches including set up and clean up.
• Ensure desks are prepared and clean for new hires.
• Assist with organizing company events, meetings, and company socials.
• Manage health and safety requirements to ensure a safe and welcoming office environment.

Key Responsibilities - Administration

• Prepare, edit, and format documents, reports, and presentations as needed.
• Assist new hires with onboarding activities
• Maintain office supplies and place orders as needed.
• Assist with projects or departmental initiatives.

Qualifications

• College diploma or Bachelor’s degree
• Strong interpersonal and communication skills.
• Ability to handle multiple priorities with accuracy and attention to detail.
• Experience working within office management or administrative roles.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience in a startup or fast-paced environment is an asset
• Able to work from office (located downtown Toronto)