office assistant

R.N Apex Solutions Ltd; Dartmouth; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local transportation company in Dartmouth seeks an administrative assistant to manage office correspondence, basic bookkeeping, and communication tasks. Successful candidates should have strong time management skills and proficiency in MS Office. This position requires on-site work with no remote options available. Equal employment opportunities are promoted, ensuring inclusivity for all applicants.

Qualifications

• Minimum 7 months of experience in an office environment.
• Proficient in handling office correspondence and documents.
• Ability to perform basic bookkeeping tasks.

Responsibilities

• Type and proofread correspondence and other documents.
• Receive and forward telephone or electronic inquiries.
• Sort, process, and verify applications and receipts.
• Process incoming and outgoing mail.
• Send and receive messages.
• Prepare invoices and bank deposits.
• Perform data entry tasks.

Skills

Time management

Attention to detail

Reliability

Team player

Education

Secondary (high) school graduation certificate or equivalent experience

Tools

MS Word

MS Excel

MS Outlook

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Urban area
• Transportation company
  
  

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• Perform data entry
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• MS Excel
• MS Outlook
• Electronic mail
  
  

Additional information

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Work with minimal supervision
  
  

Personal suitability

• Time management
• Reliability
• Team player
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  
  

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers
  
  

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities