Office Assistant

Canadian Association of Labour Media; Alberta; On-site; CAD 35,000 - 45,000; Full time

Job summary

A regional labor organization in Alberta is looking for an Office Assistant to provide administrative support and ensure the smooth operations of the office. The ideal candidate will possess strong organizational and typing skills, be reliable, and help manage day-to-day tasks while interacting positively with staff and the public. Responsibilities include typing correspondence, operating office equipment, and directing communications. This full-time role requires the completion of Grade 12 education and prior office experience.

Qualifications

• Strong organizational skills and reliability in handling administrative tasks.
• Ability to understand instructions and complete assigned tasks independently.
• Experience working in an office environment.

Responsibilities

• Provide administrative support for the organization.
• Type routine correspondence and reports from drafts.
• Operate office equipment and direct visitors and phone calls.

Skills

Accurate and proficient typing skills

Strong interpersonal skills

Resourcefulness in addressing new situations

Education

Completion of Grade 12 and typing courses

Job description

Office Assistant

Organization: Alberta Federation of Labour
Position: Office Assistant
Reports To: Secretary-Treasurer
Location: Alberta
Type: Full-time

About the Role

The Alberta Federation of Labour is seeking an Office Assistant to provide administrative and front-office support to ensure the smooth day-to-day operation of the organization. This position involves routine office work, with some responsibility for judgment and decision-making based on established procedures. The successful candidate will be organized, reliable, and comfortable handling a variety of repetitive administrative tasks while supporting staff, members, and the public in a professional and respectful manner. This position reports to the Executive Officers.

Key Responsibilities

• Type routine, non-technical correspondence and reports from rough drafts
• Operate standard office and mailroom equipment in accordance with established procedures
• Receive and direct visitors and phone calls to the appropriate staff member
• Open, sort, and distribute incoming mail
• Perform other related administrative duties as required

Knowledge, Skills, and Abilities

• Accurate and proficient typing skills
• Ability to understand instructions and complete assigned tasks independently
• Working knowledge of common office procedures and equipment
• Resourcefulness in addressing new or unfamiliar situations
• Strong interpersonal skills and the ability to maintain positive working relationships with members, the public, and colleagues
• Ability to make decisions in accordance with organizational policies and procedures
• Take initiative to identify opportunities and propose new ideas or projects
• Perform other related duties as required

Education and Experience

• Experience working in an office environment
• Completion of Grade 12 and typing courses, or an equivalent combination of education and experience

How to Apply

Please submit your résumé and cover letter by email to [e-mail], with “Office Assistant Job Application” included in the subject line.