office administrator

PATHFINDER FREIGHTLINES INC.; Dartmouth; On-site; CAD 50,000 - 70,000; Full time

Job summary

A logistics firm in Dartmouth, NS, seeks an administrative supervisor to oversee office procedures, manage a team of 11-15 staff, and ensure compliance with administrative policies. The role requires strong skills in various office software, experience in a fast-paced environment, and the ability to manage deadlines. Benefits include bonuses, health care plans, and professional training opportunities.

Benefits

Health care plan

Bonus

Pension plan

Free parking available

Learning/training paid by employer

On-site amenities

Parking available

Variable or compressed work week

Qualifications

• Basic understanding of various office software is essential.
• Experience in a fast-paced environment preferred.
• Ability to manage a medium-sized team.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies and procedures related to record keeping.
• Co-ordinate and plan for office services.
• Prepare operating budget and maintain inventory controls.

Skills

Electronic mail

Spreadsheet

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector


• Urban area


• Willing to relocate


• Relocation costs not covered by employer

Responsibilities

• Review and evaluate new administrative procedures


• Delegate work to office support staff


• Establish work priorities and ensure procedures are followed and deadlines are met


• Carry out administrative activities of establishment


• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation


• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services


• Assist in the preparation of operating budget and maintain inventory and budgetary controls


• Assemble data and prepare periodic and special reports, manuals and correspondence


• Oversee and co-ordinate office administrative procedures

Supervision

• 11-15 people

Experience and specialization

Computer and technology knowledge

• Electronic mail


• Spreadsheet


• Accounting software


• Inventory control software


• MS Excel


• MS Office


• MS Outlook


• MS PowerPoint


• MS Windows


• MS Word

Additional information

Security and safety

• Bondable


• Basic security clearance


• Criminal record check

Transportation/travel information

• Own transportation


• Willing to travel regularly


• Travel expenses not paid by employer


• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment


• Work under pressure


• Tight deadlines


• Attention to detail


• Large workload

Benefits

Health benefits

• Health care plan

Financial benefits

• Bonus


• Pension plan

Other Benefits

• Free parking available


• Learning/training paid by employer


• On-site amenities


• On-site housing options


• Other benefits


• Parking available


• Variable or compressed work week