Office Administrator

Stella Wei CPA Accounting Inc.; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local accounting firm in Burnaby is seeking an experienced Office Administrator to assist the accountants with high-volume data entry and document organization. Proficiency in Microsoft Excel is essential, along with excellent communication skills. The role involves maintaining client files, scheduling meetings, and representing the firm at events. Benefits include dental and vision care. This is a full-time in-person position with competitive pay.

Benefits

Dental care

Extended health care

Vision care

Qualifications

• At least 2 years' experience in office administration.
• Strong written and verbal communication skills.
• Fluent in Mandarin is an asset.

Responsibilities

• Perform high-volume data entry by Microsoft Excel.
• Organize documents from clients and scan files.
• Maintain accurate and up-to-date client files.
• Schedule and coordinate meetings and appointments.
• Represent the firm at events and networking functions.

Skills

Microsoft Office (Excel)

Windows Operating Software

Communication Skills

Attention to Detail

Problem Solving

Education

Diploma in Administration or Accounting

Tools

QuickBooks

Adobe

Job description

Responsibilities

• High volume data entry by Microsoft Excel under the accountants' direction.
• Organizing documents from clients and scanning files as requested.
• Answering phone calls promptly, screening calls, and redirecting them appropriately.
• Fostering and supporting client relationships by liaising with clients, responding to requests and proactive problem solving.
• Maintaining accurate and up-to-date client files.
• Scheduling and coordinating meetings, appointments, and calendar activities.
• Representing the firm at events and networking functions
• Experience with QuickBooks preferred
• Assisting the licensed accountant in various tasks, as required.

For this position, we require that you have the following

• Proficient in Windows Operating Software, Microsoft Office (Excel is a MUST), and Adobe
• Must have at least 2 years' experience in office administration
• Diploma in Administration or Accounting in Canada is preferred but not required
• Attention to detail and accuracy
• Ability to prioritize multitasks, work within time constraints and follow-up
• Strong written and verbal communication skills
• Fluent speaking in Mandarin is not a must but an asset
• Ability to work independently and collaboratively in a team environment

Please submit your resume as a PDF. Also, please include a cover letter that says what kind of accounting and office software you are proficient in, and what your career goals and aspirations are. We are looking for someone to become a part of our "team" and will thrive at being an important asset in a busy firm.

• Job Type : Full-time
• Pay : $22.00-$26.00 per hour
• Benefits : Dental care
• Benefits : Extended health care
• Benefits : Vision care
• Language : English and Mandarin (required)
• Work Location : In person