office administrative assistant

DreamCan Immigration Consulting Ltd.; Surrey; On-site; CAD 40,000 - 60,000; Full time

Job summary

A local immigration consulting firm in Surrey is seeking an organized and reliable individual to coordinate office procedures and manage communications. You will be responsible for scheduling appointments, maintaining filing systems, and assisting clients with immigration inquiries. The ideal candidate has a Bachelor’s degree and experience in a consulting environment. This permanent position offers a full-time work schedule in English.

Qualifications

• 1 to less than 2 years of experience.
• Experience in immigration consulting.
• Flexibility and reliability.

Responsibilities

• Coordinate the flow of information within the team.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Education

Bachelor's degree

Tools

MS Excel

MS PowerPoint

MS Word

MS Office

Job description

Education and Experience

• Education : Bachelor\'s degree
• Experience : 1 year to less than 2 years

Work setting

• Consulting firm

Responsibilities

• Coordinate the flow of information within the team
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Office

Area of work experience

• Immigration

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Other job details

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week