Office Admin Assistant

Independent Association of Prep Schools; Dartmouth; On-site; Full time

Job summary

An educational institution in Dartmouth is seeking an administrative professional to manage daily operations and provide support to the Office Manager. This full-time, permanent position will involve scheduling, document preparation, and ensuring effective office administration. Candidates should have a secondary school education and at least one month of relevant experience.

Benefits

Paid vacation of 10 calendar days each year or 4% of salary

Minimum 30-40 hours per week

Qualifications

• Minimum Secondary (high) school required.
• Minimum one month of experience in similar role.

Responsibilities

• Daily administration including maintaining schedules and booking appointments.
• Preparing documents for meetings and processing correspondence.
• Greeting guests and ensuring office protocols are followed.

Skills

Communication

Organization

Time Management

Education

Secondary (high) school diploma

Job description

Address: 900 Windmill Road, Suite 110, Dartmouth, Nova Scotia B3B 1P7 Canada

No. of Vacancy: 1

Reporting to: Office Manager

NOC: 13110

Terms of Employment: Full Time, Permanent Position

Location of Work: Dartmouth, Nova Scotia

Job reference number: WA21

We will provide:

– Pay rate from $22.00 – $24.00 per hour

– Minimum of 30-40 hours per Week throughout your employment period

– Paid vacation of 10 calendar days each year or 4% of salary

Job Duties

• Daily administration including maintaining daily schedules, booking appointments, responding to emails and arranging travel itineraries as required.
• Preparing required documents for meetings with different suppliers as per the manager’s guidelines.
• Preparing, reviewing and processing memos, correspondence, presentations and documents including reports and proposals in alignment with company’s guidelines.
• Performing administrative duties like sorting and distributing electronic mails, receiving and directing telephone calls, faxes and forwarding electronic enquiries to the office staff.
• Label, file and retrieve electronic or physical documents as requested by the appropriate department.
• Record accurate data in the system, maintain other log records and prepare monthly reports for management review.
• Greet guests (vendors/customers) and direct them to contacts or service areas.
• Ensuring office administration protocols are followed by other admin team members, train new members with the office protocols and keeping records electronically.
• Arrange and co-ordinate workshops & group discussion as instructed by manager.
• Record, maintain and order stationery, office supplies etc. as needed.
• Perform other office administrative tasks as required.

Requirements

• Education: Minimum Secondary (high) school required.
• Experience: Minimum one month of experience in similar role.