manager, administrative services

Government of Canada - Western; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A governmental organization in Vancouver is seeking an experienced administrative coordinator to oversee operations, manage budgets, and lead staff in various administrative services. The ideal candidate will have a Bachelor's degree and 5+ years of experience in similar roles. Responsibilities include coordinating services, preparing budgets, conducting research, and ensuring compliance with governance procedures. Strong skills in MS Office and time management are required for success in this fast-paced environment.

Qualifications

• Minimum of 5 years of experience in administrative services.
• Proven ability to manage departmental operations and staff.

Responsibilities

• Coordinate administrative services and manage departmental operations.
• Assist in preparing annual budgets and conduct research.
• Direct staff engaged in financial, human resources, and administrative services.

Skills

Administrative coordination

Budget management

Research skills

Supervisory skills

Interpersonal skills

Attention to detail

Time management

Education

Bachelor's degree

Tools

MS Office

Accounting software

MS Excel

QuickBooks

Job description

Overview Languages

English

Education

• Bachelor's degree

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Co-ordinate administrative services
• Manage the operations of a department providing several administrative services
• Assist in preparing annual budgets
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and train or arrange for training of staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Supervise office and volunteer staff

Experience and specialization Computer and technology knowledge

• MS Office
• Information technology
• Quick Books
• Information management system
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Accounting software

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Organized
• Team player
• Values and ethics
• Time management
• Initiative