Legal Administrative Assistant

OMERS; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading pension fund in Canada is seeking a Legal Administrative Assistant to join their Enterprise Legal team. This role requires a proactive individual with strong organizational and communication skills, who can support multiple team members. Candidates should have at least 3 years of experience in an administrative role and proficiency in MS Office applications. The position operates on a hybrid work model requiring 4 days in-office per week.

Qualifications

• Minimum 3 years of experience in an administrative role.
• Ability to meet deadlines and work with minimal direction.
• Strong interpersonal skills and good judgment.

Responsibilities

• Provide document preparation support for legal team.
• Manage meeting agendas and room bookings.
• Perform calendar management and administrative tasks.

Skills

Organizational skills

Communication skills

Proficiency in MS Word

Familiarity with document management systems

Tools

MS PowerPoint

Excel

Legal Tracker

SharePoint

Workshare Compare

Job description

Overview

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are looking for an organized and highly motivated Legal Administrative Assistant to join the OMERS Enterprise Legal team!

The Legal Administrative Assistant will provide assistance and support, including document and presentation preparation management and a variety of administrative tasks (scheduling, booking travel, completing expense reports, etc.) for the team. The Legal Administrative Assistant will be required to exercise co-ordination, judgment and initiative in order to effectively support multiple members of the Enterprise Legal Team.

We are looking for a proactive individual who is eager to grow professionally, who fosters a collaborative team environment, has strong communication skills, and is willing to assist other team members as needed and when capacity allows.

This is an excellent opportunity to be a part of a fantastic organization and team. To qualify for this role, candidates will need to demonstrate experience and success in a similar role.

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. Our hybrid work guideline requires teams to come to the office a minimum of 4 days per week.

As a member of this team, you will be responsible for:

Responsibilities

• Providing document preparation support, including advanced word processing, sophisticated PowerPoint presentations and Excel spreadsheets. Effectively editing, revising, formatting, comparing and proofreading documents.
• Establishing agendas for meetings, overseeing distribution of agenda packages, and making all necessary meeting room bookings and catering arrangements required for such meetings.
• Assisting in coordinating meetings, travel arrangements, calendar management and other administrative needs, including filing.
• Preparing and submitting expense forms as required.
• Researching information and assisting with special projects as requested by the team, including social events.
• Must be able to work independently and perform duties with minimal direction.

Qualifications

• A minimum of 3 years of experience working in an administrative role.
• Demonstrated ability to meet deadlines and to work with minimal direction.
• Proficiency in MS Word, PowerPoint, SharePoint, Workshare Compare, Legal Tracker and Excel.
• Ability to coordinate multiple tasks with a high level of initiative.
• Ability to work under pressure to meet deadlines.
• Strong interpersonal skills and the ability to exercise good judgment, tact and discretion.
• Proven ability to work as a teammate, in a professional and pleasant manner.
• Demonstrated organizational skills and attention to detail.
• Familiarity with iManage or a similar document management system is an asset.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.