House Manager & Family Assistant (with Meal Prep Support)

Sage Haus; Calgary; On-site; CAD 30,000 - 60,000; Part time

Job summary

A busy family in Calgary is seeking a reliable House Manager & Family Assistant to handle household tasks and support children. Responsibilities include organizing the home, meal prep for the family, and managing schedules. The ideal candidate is proactive, organized, and able to commit for at least 2 years. This part-time position offers $20.23/hour based on experience, with potential for additional responsibilities.

Qualifications

• Must have reliable car and valid driver’s license.
• CPR certification preferred.
• Able to support children’s independence.

Responsibilities

• Maintain tidy, organized household systems.
• Plan and prep healthy family dinners.
• School/activity pick-up and drop-off.
• Manage family calendars and reminders.

Skills

Organized

Proactive

Flexible

Detail-oriented

Tech-savvy

Job description

Overview

Title : House Manager & Family Assistant (with Meal Prep Support)

Location : Calgary, Ontario T3B 4C9

Employment Type : Part-time (2025 hours / week)

Proposed Start Date : ASAP

Compensation : $2023 / hour based on experience (contract worker, mileage for job duties reimbursed at $0.72 / km)

Requirements : Must have reliable car and valid driver’s license (mileage reimbursement provided), non-smoker, pass background check, CPR certification preferred

Proposed Schedule : Monday–Friday, approximately 1 PM – 6 PM (occasional overnights appreciated) (Fridays may be optional)

Description : We are a warm, welcoming, faith-based, busy family of four (children ages 10 and 6), seeking a reliable, high-energy, and proactive House Manager & Family Assistant to become part of our family's rhythm. Our home is fast-paced with professional travel, school, sports, and charity events woven into our week. Both parents work from home and are deeply involved in busy, meaningful work. Life in our household is joyful, high-energy, and sometimes unpredictable. We want someone who can roll with the punches and bring calm, fun, and order to our days.

Ideal Candidate We are looking for someone who is organized, flexible, and able to anticipate needs before they arise. The candidate should feel like part of the family—joyful, creative, kind, and able to support our children in building independence while also keeping our household running smoothly. This person will help manage household tasks, prep meals, support the kids with after-school routines, and support in calming the behind-the-scenes chaos. The ideal candidate should feel like an older sibling—kind, playful, creative, and firm when needed—while also being organized, detail-oriented, and respectful of our family’s values.

Key Responsibilities

• Household Management & Organization: Maintain tidy, organized household systems (closets, pantry, toys, seasonal clothing, decor). Reset and tidy rooms daily; keep home ready for cleaners (bi-monthly). Oversee household schedules, calendar, and seasonal swaps. Support with donation drop-offs, guest prep, family event prep, and packing/unpacking for travel. Handle light daily cleaning (dishes, wiping counters, vacuuming high-traffic areas, trash removal, mirrors, dishwasher loading/unloading).
• Inventory & Errands: Manage household supply lists and restock essentials (e.g., groceries, pantry, toiletries, household supplies). Manage Amazon / Costco / Target orders. Run errands (groceries, returns, dry cleaning, mail, packages).
• Meal Planning & Preparation: Plan and prep 3 healthy family dinners per week, with light prep for other meals. Follow family dietary needs, preferences, and restrictions (2 individuals in the family are gluten-free). Maintain kitchen cleanliness and tidiness. Prepare kids’ school lunches / snacks; reset lunchboxes after school and ensure lunches are cleaned out and repacked daily. Prep smoothies and healthy snacks, especially on busy activity days. Grocery shopping for necessary items.
• Laundry & Linen Care: Wash, fold, and organize household laundry (clothing, bedding, towels). Iron/steam clothing and prepare outfits as needed. Rotate bedding and refresh towels weekly.
• Family Support & Child Care: School/activity pick-up and drop-off. Supervise after school, assist with transitions and prep between activities, and support with homework. Prepare after-school snacks, support kids in cleaning backpacks and developing independence. Provide backup childcare and occasional overnights, if needed.
• Vehicle & Vendor Support: Ensure family cars are fueled, clean, and maintained. Coordinate appointments or service providers if parents are away.
• Administrative & Special Projects: Manage family calendars and reminders. Assist with planning/coordination of family nonprofit events and charity projects. Support seasonal projects such as deep cleaning fridge, oven, or baseboards; organize storage, garage, or closets; holiday prep.

Ideal Candidate Qualities

• Brings joy and positivity into the home.
• Is proactive, sees gaps, and anticipates needs without waiting to be asked.
• Balances fun and playfulness with structure and follow-through.
• Is creative, curious, and comfortable gamifying tasks.
• Is organized, detail-oriented, punctual, and tech-savvy.
• Respects family values and boundaries while feeling like part of the family.
• Is patient, calm, and steady amidst a busy household.
• Is not allergic to pets (we don’t have pets now, but may in the future).
• Can commit for at least 2 years with our family.